Administrative Assistant - Military veterans preferred

Kito Crosby is the world leader in the heavy lift industry. We set the standard for quality, training, and technical expertise in the field. It’s our goal to exceed the expectations of our customers through technical leadership, innovative solutions, vertically integrated manufacturing, premier use of support, and a value-added distribution channel.

We are committed to investing in and developing our employees’ talents and leadership and are currently seeking candidates for this position.

Kito Crosby offers a competitive compensation and benefits package that includes paid time off, medical, dental, vision, life and disability coverages, 401(k) with company match and 10 paid holidays annually.

Job Summary:

As the Administrative Assistant for Kito Crosby’s Flagship Distribution Center in Arlington, you will provide essential support to management and staff, ensuring smooth office operations through various administrative tasks.

Principal Duties and Responsibilities:

1. Responsible for welcoming visitors, determining the purpose of their visit, and directing them to the appropriate person or location.

2. Answering Emails and incoming calls regarding shipping and logistics from internal customers and external carriers.

3. Sort and distribute incoming mail and packages and be responsible for preparing outgoing mail.

4. Assist in the preparation of export documents which will include shipping labels, SLI’s, proforma invoices and other documents to support the traffic team.

5. Maintain inventory and order office supplies, warehouse supplies and equipment. Coordinate with warehouse leads to understand different warehouse supplies requirements.

6. Assisting with site event planning and coordination.

7. Maintain reports in Excel regarding volumes of loads inbound and outbound out of the facility and present to the leadership team.

8. Perform other administrative tasks like filing, photocopying, and preparing documents as needed.

9. Ability to handle sensitive or confidential information responsibly.

10. Responsible for maintaining and scheduling 2-3 company lease cars.

Job Specifications (Work Experience, Skills, Abilities, etc.):

• Strong attention to detail.
• Excellent written and verbal communication skills as well as interpersonal skills.
• Strong organizational and problem-solving skills.
• Proficient in office software (MS Office, SAP, Excel, Power Point) or the ability to learn them quickly.
• Bilingual: English & Spanish – preferred.

Physical Demands/Environmental Conditions:

Normal warehouse and office conditions. This position is in a warehouse/distribution center and will require occasional activity on the warehouse floor. Job demands may require long periods of sitting, telephone work, walking, bending, computer work, as well as interaction with other people. Office located in a one-story office building and warehouse. Moderate exposure to non-temperature-controlled warehouse conditions, which are variable depending on the task assigned. The warehouse is subject to shop noise.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel classified.

Job Type: Full-time

Education Requirements: High School Diploma

Benefits:

• Health insurance
• Health savings account
• Flexible spending account
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Employee assistance program
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement

Schedule: Day shift, 7:30am to 4:00pm

Experience: Previous experience in administrative role preferred.

Work Location: One location

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.