All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
GENERAL DESCRIPTION:
The Manager of Safety, Security, Fleet & Facilities is responsible for developing, implementing, and managing programs that ensure the safety, security, functionality, and regulatory compliance of company facilities, fleet, and personnel. This role serves as a strategic partner across departments—building strong relationships with operations, contractors, and leadership to support a safe, clean, and operationally sound work environment. The position also manages vendor relationships, coordinates preventative maintenance, and leads emergency response efforts.
DUTIES AND RESPONSIBILITIES:
General Responsibilities
- Maintain compliance documentation, permits, records, and vendor contracts.
- Provide routine reports to leadership regarding safety incidents, facility and fleet performance, and project updates.
- Develop, monitor, and maintain department budget and purchasing activities.
- Foster a culture of accountability and continuous improvement through coaching and clear standards.
- Remain on-call for emergencies related to facilities, safety, and fleet incidents.
Safety & Security Oversight
- Develop and implement company-wide safety and security policies; ensure compliance with OSHA, EPA, and other regulatory standards.
- Conduct safety audits, warehouse/facility walkthroughs (minimum 3 times/month), and job site inspections.
- Identify risks, threats, and vulnerabilities; develop response strategies accordingly.
- Lead and document incident investigations, safety audits, and root cause analyses; track metrics and identify trends.
- Manage and conduct employee training on safety procedures and expectations; oversee SDS accessibility and training.
- Serve as the main point of contact for client and internal safety concerns; attend client safety meetings as needed.
- Oversee contractor safety and onboarding processes.
- Lead Workers’ Compensation claims and incident follow-up in coordination with HR.
Fleet Management
- Manage operations and maintenance of all vehicles, including company trucks, forklifts, and order selectors.
- Conduct regular vehicle audits for documentation, cleanliness, and operational readiness.
- Ensure registration, licensing, repairs, servicing, and insurance are current and compliant.
- Establish fleet policies and procedures; ensure safety, efficiency, and compliance.
- Provide on-call support for fleet-related incidents and emergencies.
Facilities Management
- Oversee maintenance, cleanliness, and functionality of all company facilities, including offices, warehouses, parking lots, and outdoor spaces.
- Supervise contractors performing work on mechanical, electrical, plumbing, HVAC, safety, and waste management systems.
- Maintain and oversee access systems, fire suppression, security systems, and emergency protocols.
- Manage facility capital improvement projects and ensure completion within scope, budget, and timelines.
- Schedule and supervise preventive maintenance and small renovation projects (painting, carpentry, etc.).
- Partner with accounting and leadership on vendor contracts and budgeting for maintenance and capital expenses.
- Organize and lead facility team meetings in their designated work office, Austin or Houston
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.
KEY SELECTION AND SUCCESS FACTORS
WORK EXPERIENCE:
- 5+ years of experience in safety, security, fleet, or facilities management (combination preferred)
- Demonstrated ability to manage vendors, lead teams, and execute capital projects
- Office furniture experience preferred
EDUCATION/QUALIFICATIONS:
- College degree in Occupational Safety, Safety Management or a related field strongly preferred. An additional 5 years of experience will be considered in lieu of degree with OSHA Certification
- Strong knowledge of OSHA, EPA, DOT, and building code regulations
OTHER/PREFERRED:
- Ability to lead others, gain respect of all levels of employees and model safety throughout the organization
- Must be able to answer calls from alarm companies, etc during any hour and day (approximately 5-8 per month)
- Knowledge of Texas Workers Compensation rules and regulations
- Knowledge of City of Houston fire codes
- Must have excellent facilitation skills
- Strong communication skills, both verbal and written
- Excellent organizational skills and strong interpersonal skills
- Proficient in Microsoft Office Suite
- Able to travel to customer and other job sites and respond to emergencies as needed
WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving.
- Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per week
- Employee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per week
- Employee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week
- Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day
- Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per day
- Employee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per day
- Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per day
- Employee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hour
- Employee must rarely bend, squat, stoop, or kneel during filing tasks.
- Employee is occasionally exposed to ambient temperatures in the warehouse.
- Work overtime as needed.
