Program Coordinator - Military veterans preferred

Program Coordinator

ID: 68178BR
JOB FUNCTION: Faculty & Student Services
LOCATION: Cambridge
WORK FORMAT: Fully On-site
JOB TYPE: Full-time
BRAND: Harvard Law School

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

The Harvard Law School Program on Biblical Law and Christian Legal Studies (“Program”) offers students the opportunity to integrate law, leadership, and life through the study, debate, and application of the teaching of the Bible. We help students connect learning with conviction, inquiry with relationships, ideas with character, research with hope, gifts with purpose, and values with action. We seek to inspire confidence in biblical law as a source of truth powerful enough to meet global challenges, yet personal enough to inspire individual purpose.

The Program seeks a highly motivated, exceptionally organized, technically savvy individual to be a part of a team working independently performing a wide range of complex and confidential administrative duties to support and lead program initiatives and events. Excellence in writing and communication skills are needed for responsibilities that include correspondence with our program recipients and donors, marketing materials, and various program reports. This position will be assigned and given full responsibility to lead specific events, and initiatives as well as manage various administrative tasks. This candidate needs to be able to coordinate multiple events with grace, finesse, and attention to detail. This Program is growing quickly; a qualified candidate will be able to step in to new opportunities as they present themselves. We are looking for candidates who have a genuine passion for the Program’s mission.

As Program Coordinator, you will:

• Be responsible for maintaining the Program’s vastly growing contact list.
• May monitor and reconcile budget(s) including grants, maintain financial documentation, provide information, research, statistics, and analysis.
• Make recommendations on expenditures towards a defined budget. This includes understanding the University financial procurement system and assisting with expense support and all other financial administrative tasks assigned.
• Be responsible for managing, scheduling, and coordinating the program day to day calendar and the event calendar, reserving and calendaring all program spaces, understanding the complex University and Law school calendars, and advising accordingly.
• Set up a project management calendar and make sure the events and projects are meeting deadlines.
• Coordinate and be responsible for weekly program events: such as our Reading Scripture in Community, Prayer Meetings, and Theological Salons. This includes writing and sending out invites/notices, ordering catering, working with the HLS Event staff, setup/takedown, preparing all materials needed.
• Assist our Program manager in the Program’s major events such as the Law & Faith Lecture, Faith & Veritas events, and other notable assignments.
• Write and edit various reports and research proposals.
• May act as liaison with related programs or projects outside of the law school, keeping the Executive Director informed of relevant information.
• Provide for smooth day-to-day flow of communications with the program staff.
• May assist in interviewing, training, scheduling and distributing work to other staff members, students, casuals and temporary workers.
• May serve as IT point person for department; this may include maintaining web page content/calendar and managing our program’s emails through MailChimp.

Basic Qualifications:

Three or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count toward experience.

Additional Qualifications and Skills:

We are looking for people who have:

• Bachelor’s degree; post-graduate work a plus
• Demonstrated experience in event planning and office management, including large-scale events
• Exceptional organizational skills, attention to detail, and ability to work independently while prioritizing tasks with minimal supervision
• Strong creative problem-solving skills, sound judgment under pressure, and ability to pivot when needed
• Advanced experience with MS Office Suite (Outlook, Word, Excel), basic graphic design skills, and demonstrated experience with communication/design tools such as Canva, MailChimp, and Paperless Post
• Experience and understanding of accounting and bookkeeping tasks
• Strong written and verbal communication skills; demonstrated writing, editing, proofreading, and social media skills
• Experience working in an academic environment is a plus
• Demonstrated discretion and ability to handle confidential information

Term Appointment: This is a one-year term appointment with potential for renewal subject to funding and departmental need.

Standard Hours/Schedule: 35 hours per week; Full Time M-F

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity

Other Information:

This is an in-person/on-campus position based in Cambridge, MA. There is some limited flexibility for remote work during summers and law school breaks.

All offers are made by HLS Human Resources.

Work Format Details

This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit? Harvard's Salary Ranges? to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Equal employment opportunity, including veterans and individuals with disabilities.

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