Job TitleAdministrative Services AssistantRequisition NumberRE50795Working TitleDepartment Name40526:Interdisciplinary Human DeveloWork LocationLexington, KYGrade Level42Salary Range$17.41-27.87/hourType of PositionStaffPosition Time Status Full-TimeRequired Education
AA
Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience
4 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting at a computer for long periods of time.
Shift
Monday-Friday; 8:00 am-5:00 pm.
Job Summary
The Administrative Services Assistant provides critical operational support across financial, human resources, and administrative functions within the Institute. This role assists with account reconciliation, internal grant budgeting, and transaction data entry, ensuring documentation is complete and accurate to support compliance and timely reporting. The Administrative Services Assistant also supports principal investigators by facilitating communication with Collaborative Grant Services (CGS) and assisting with invoicing and documentation processes.
In addition, this position supports HR operations, including payroll data entry, onboarding processes, benefits guidance, and staff training on required forms and policies. The Administrative Services Assistant coordinates new hire background checks, oversees enrollment in Institute orientation courses, and assists with planning major conferences and events. This role also serves as the primary point of contact for RFS, CGS, and OSPA regarding documentation, invoicing, and reporting requirements. Strong organizational skills, attention to detail, and the ability to collaborate effectively across departments are essential for success in this position.
Internal Employee Being Considered
Skills / Knowledge / AbilitiesDoes this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply07/09/2025Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Required fields are indicated with an asterisk (*).
Equal employment opportunity, including veterans and individuals with disabilities.
