Finance Administrator - Military veterans preferred

BE PART OF THE WORLD’S LARGEST LOGISTICS COMPANY

Deutsche Post DHL Group is the world’s leading logistics and mail company.

We’re one of the world’s largest employers, operating in over 220 countries and territories. We’re Europe’s largest postal service, partner for eCommerce and pioneers in secure digital communication. We’re number one in contract logistics and international express delivery, and a leader in the forwarding business.

Join us and you’ll be working for a global company that’s focused on service, quality and sustainability, and using the power of global trade to connect people and improve lives.

And not just for our customers, but for every member of our Group too.

At DHL Supply Chain Uganda, we’re looking for…

Finance Administrator

Role Outline

This is a support position to the DHL Supply Chain International Uganda Finance in delivering its roles. This role shall support in providing analytical, management accounting, financial accounting, reporting and business intelligence support in ensuring smooth business support

Key Responsibilities

•  Management of suppliers by ensuring timely processing of their invoices, proper approvals before booking, timely payment to allow smooth operations of the business.
• Invoicing and preparation of client packs, credit notes and support documentations.                                                
•  Daily processing and checking of the contract's transactional activities and ensuring all contract costs are well booked.
• Managing third party transport contractors’ recharges
• Balance sheet account management and reconciliations of dedicated accounts as allocated by the Finance Manager
• Participate in Processing Improvement projects and initiatives.                                                                                        
• Ensure timely inventory counts are undertaken by Operation by attending the monthly stock counts and ensuring signed off stock sheets are received and filed by Finance.                                                                                                   
• Preparation of weekly and monthly activity reports.                                                                                                             
•  Company’s general insurance administration                                                                                                                         
• Tactical support for the Site Operation Leads and Contract accountant                                                                          
• Other responsibilities as delegated by the Contract Accountant and Finance Manager- Uganda
• Timely update and reconciliation of customer's debtors’ statement of accounts on a daily, weekly and monthly basis.                                                                                                                                                               
• Debt collections and update on progress to the Finance Manager & the General Manager on a weekly basis    
• Timely issuance of pro-forma invoices to various customers at the beginning of the month                                   
• Timely preparation of unbilled revenue tracker on a weekly basis                                                                                   
• Timely preparation of client pending POs tracker daily                                                                                                        
• Monthly review of pending insurance claims tracker                                                                                                            
• Monthly review of the dedicated balance sheet reconciliations                                                                                          
• Timely issuance of the Site PO as per actual spend and agreed contract rates.                                                            
• Review of Suppliers PO’s Status report to ensure accurate and completeness in cost capture monthly               
• Timely and accurate invoicing of contracts revenue streams                                                                                             
• Preparation of Debtors accounts for the contracts within the business unit                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  
•                                                                                

Qualifications & Experience

• Business Degree                                                                                                                                                               
• Basic Accounting Knowledge Level 1 professional qualification in CPA /ACCA                                                            
• Minimum 3 years of experience in a similar role                                                                                                                    
• Knowledge of an ERP system                                                                                                                                                       
• Good knowledge of Uganda income tax & VAT                                                                                                                       
• Communication and Presentation Skills                                                                                                                                    
• Leadership skills                                                                                                                                                                               
• Professional certificate in auditing or accounting will be added advantage                                                                                                                                                                                                                  

DPDHL Core Competencies & Skills

·         Maintains effective relationships with customers.

·         Develops and delivers high quality / innovative products, services or solutions.

·         Focuses on customer needs and gains their commitment.

·         Gains management / colleague support to meet customer needs.

·         Ensures strategies / plans are aligned and reflect others’ views.

·         Develops strategies / plans aligned to broader organizational strategy.

·         Communicates strategy.

·         Establishes clear, challenging and achievable objectives.

·         Aligns resources and the organization within own area of responsibility to achieve objectives.

·         Regularly reviews and communicates progress against objectives and adjusts as needed.

·         Champions continuous improvement and innovation.

·         Inspires results and respect by empowerment, accountability recognition and rewards recognizing the contribution of others.

·         Provides employees, colleagues and business partners with candid and regular feedback.

·         Provides employees with development opportunities.

·         Supports employees with career opportunities.

·         Inspires others to develop themselves.

·         Conveys a clear sense of personal goals and values.

·         Actively seeks feedback to improve performance.

·         Develops new skills and modifies behaviors based on feedback.

·         Takes personal responsibility for career and development.

Languages

English - verbal and written.

Job Summary