Courtroom Clerk - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

Essential Job Functions:  

This position performs specialized and advanced clerical work within a courtroom preceding, during, and following scheduled trials for criminal, traffic, and civil cases. Assists the Judge in maintenance, operation, and organization of the courtroom, prepares and generates paperwork for the Judge and/or the defendant?s signature; utilizes remote technology for daily proceedings and administers the oath. Maintains the integrity of formal court recorded proceedings and resolves a variety of unprecedented or unusual problems. Performs other clerical duties such as generating and maintaining daily reports, tracking special conditions ordered by the Judge, and creating files to include traffic, speed camera, school zone, and work zone citations.

Essential Duties and Responsibilities:

Prints and prepares all criminal/traffic cases and calendars scheduled for trial on a weekly basis. Attaches and/or verifies that all required paperwork is with the docket. Determines whether a defendant is incarcerated or release. Completes competency paperwork for MDH. Marks criminal dockets for required fingerprinting.

Prior to Judge taking bench, tests recording equipment, logs into all programs used during court session, verifies that all cases scheduled are accounted for, acquire lock-up list from Sheriff?s Dept., forwards to Judge any files they wish to review (VOP?s, modifications, competency, or re-considerations). Reviews docket for any traffic deletions. Assists in the process of having unserved defendants served with their criminal summons by local law enforcement.

Enters disposition of each case in the case management system (Odyssey and Clerk?s Edition), prepares all necessary paperwork and/or Orders to be signed by presiding Judge, defendant, i.e., fingerprinting order, probation docket, commitment and releases, assembles and forwards paperwork to appropriate agencies, maintains recording system (key-points in CourtSmart), records Judge?s bench time, utilizes all features in Zoom for remote hearings.

Generates/verifies courtroom summary report, verifies disposition information for accuracy, enters all manual information, dispositions, civil judgments, etc., sort/attach trial summaries and forward to appropriate agencies; verifies that all monies issued in court are paid or have a due date entered, forwards courtroom session summary report for verification, scans all dockets into Odyssey in a timely manner, disperses fingerprint orders to proper parties. Sends speed camera, school bus, work zone, and red-light camera citations to appropriate vendor. Completes Jury Trial prayers in Odyssey and forwards to Circuit Court.

Assists all other departments when needed; assists with phones; works Central queue bin; MDH e-filings; verifies Commissioner box; maintains docket boards; performs miscellaneous tasks as assigned or as required.

Minimum Qualifications:

Education:

High school diploma (or GED equivalent).

Experience:

Two (2) years of work experience, to include one (1) year in court operations or in the fields of criminal justice, parole and probation, legal or financial services

Note:

A Bachelor's Degree may substitute the required work experience.

A Paralegal/Associates Degree or 60 college credits may substitute the required work experience.

A Paralegal Certificate may substitute the required work experience.

Knowledge, Skills, and Abilities:

Knowledge of:

District Court Procedures

Appropriate use of all District Court Forms used in the courtroom.

Court and legal terminology

Skill in:

Operation of recording equipment, computer terminals and related software

Typing on a personal computer

Managing priorities to meet critical deadlines while multitasking.

Ability to:

Correctly interpret procedures, rules, and regulations

Work within significant time constraints and restrictive working conditions

Handle multiple tasks, prioritize work, and accept change in work priorities.

Understand and carry out complex instructions.

Pay attention to detail and communicate effectively.

Work additional hours and emergencies outside of a normal work schedule without advanced notice.

Access detailed case records from previous years that were part of the mainframe case management system.

Maintain a professional appearance.

Perform all essential functions of the position.

Handle sensitive of difficult situations requiring discretion and confidentiality.

Physical Requirements:

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal Computer: Use the computer daily to prepare courtroom paperwork, docket preparation, communication between supervisors and public agencies.

Calculator: Use the calculator to figure credit.

Copier/Scanner: Copy and scan documents.

Fax Machine: Fax documents to necessary agencies.

CourtSmart Server: Maintain proper recording and back-up recording.

Desktop Scanner: Scan documents to cases.

Software and Computer Skills:

Microsoft Office, Odyssey, Clerk?s Edition, CourtSmart, DV Office, DV Courtroom, Clerks Assistant, Mainframe, Oracle PeopleSoft, Central Clerk, Zoom for Government, and Internet Explorer. Must be able to type quickly and accurately to ensure all documentation leaving the courtroom is professionally completed.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .