The Office Coordinator is the voice and face of the Kinsley Group. This individual must possess excellent communication and customer service skills, a solid understanding of administrative processes, and the ability to multitask effectively in a fast-paced environment.
Key Functions:
Manage incoming calls, emails, and visitors with professionalism; direct inquiries promptly and accurately.
Maintain calendars, coordinate meetings and travel (including working with a travel agent for the President's arrangements), and support reminders for birthdays, milestones, and key events.
Keep reception and common areas organized; order and restock office, breakroom, and janitorial supplies; handle mail and shipping needs.
Assist with scheduling and logistics for company-wide events, leadership meetings, and town halls; manage invitations, catering, and meeting space preparation.
Reconcile expenses, track basic lead and contact data, handle confidential information, and perform general support tasks as needed.
Assist with managing COIs, especially during peak periods.
President Support: Occasionally assist with personal errands or tasks as requested.
Other Duties: Participate in emergency-response protocols and take on additional duties as assigned.
Preferred Experience:
High school diploma or equivalent required; additional education or administrative experience preferred.
Excellent verbal and written communication skills.
Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
Strong organizational skills, attention to detail, and the ability to multitask.
Professional demeanor and strong sense of discretion.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Requirements:
Equal employment opportunity, including veterans and individuals with disabilities.
