Document Control Lead - Military veterans preferred

About the Position 

Were seeking an experienced Document Control Lead to support large, heavy-civil infrastructure programsincluding highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. In this role, youll oversee the full document control lifecycle, with a strong emphasis on SharePoint-based document management and workflow automation. Youll collaborate closely with technical teams and both internal and external stakeholders to ensure all program documentation is consistently accurate, up-to-date, properly approved, securely stored, and readily accessible. 

This is a long term, full-time, hybrid (3 days in office, 2 of which must be Tuesdays and Wednesdays) position located in San Francisco, CA. 

Responsibilities 

• Maintain and enforce document control processes from initial creation through final archiving, leveraging SharePoint and related platforms. 
• Oversee day-to-day operations for incoming and outgoing documentation, including quality control of consultant and contractor submittals. 
• Assign and validate metadata, document versions, and status codes to ensure full traceability and audit compliance. 
• Ensure all documents align with internal and contractual metadata standards, including document numbering, revision control, and classification. 
• Administer SharePoint system permissions, user roles, and license allocations in coordination with IT and program stakeholders. 
• Troubleshoot and support workflow automations (e.g., Nintex); implement interim workarounds and propose long-term system enhancements. 
• Oversee the integrity of the programs document repository, ensuring consistent metadata practices, robust search functionality, and reliable reporting. 
• Develop and maintain user training materials; lead onboarding and recurring training sessions for SharePoint and InEight users. 
• Prepare document control logs, version histories, and compliance documentation to support internal and external audits. 
• Collaborate with project managers, QA personnel, technical leads, and contractors to ensure alignment on document workflows and metadata standards. 
• Serve as the point of contact for document control and SharePoint-related help desk support. 
• Participate in system upgrades, migrations, and new platform rollouts to enhance document control efficiency and standardization. 

Attributes 

• Strong attention to detail, particularly in metadata entry and validation.
• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications 

• Bachelors degree in engineering, construction management, technical writing, business administration, or related field, or equivalent combination of education and experience. 
• 8+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects. 
• Familiarity with ISO standards and compliance frameworks. 
• Working knowledge of DMS platforms (e.g., SharePoint, InEight, or similar).  
• Proficiency with Microsoft SharePoint administration and workflow. 
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.) 

Preferred Qualifications 

• Master's degree in engineering, construction management, technical writing, or business administration.   
• 12+ years document control experience on heavy civil highways, roads, bridges, airports, or transit projects.  
• Expertise in SharePoint Online document libraries, permissions management, and workflow automation tools such as Nintex or Power Automate. 
• Proven ability to manage full document lifecycle and enforce metadata compliance across high-volume environments. 
• Hands-on experience with various DMS platforms. 
• Familiarity with ISO 19650 standards, government compliance requirements, and program-level QA/QC procedures. 

Compensation Details 

The salary range listed for this role is $104k-$119k/year ($50-$57/hour). Please do not let our salary range deter you from applying if you are interested in the role. The final salary offered will be based on multiple factors and thoughtfully aligned with each candidates level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc. 

Just LOOK at the Benefits We Offer!  

• Unlimited flexible time off  
• Paid holidays  
• Paid parental leave  
• Health, dental, and vision insurance  
• Flexible spending accounts (healthcare and dependent or elder care)  
• Long-term disability insurance  
• Short-term disability insurance  
• Life insurance and accidental death and dismemberment 
• 401(k) plan with guaranteed employer contribution  
• Formal career planning and development program  
• $2,500 annually toward professional development  
• Wellness program with monthly wellness stipend  
• Company cell phone or cell phone plan reimbursement  
• Free personalized meal planning and nutrition support with a registered dietitian  
• Free personal financial planning services  
• Employee assistance program  
• Employee discounts  
• Employee referral bonus  
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS 

Equal Opportunity Employer, including disability/protected veterans



Equal employment opportunity, including veterans and individuals with disabilities.

PI275143532