2025-07-16
University of Pittsburgh
Other
/yr
employee
contract
Pittsburgh
Pennsylvania
15260
United States
Clinical Placement Coordinator
The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals—therapists, counselors, advocates, scientists, providers, and practitioners—trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS.?https://www.shrs.pitt.edu/about/how-bold-moves-shrs
The School of Health and Rehabilitation Sciences is seeking a qualified and detail-oriented Clinical Placement Coordinator to support the Office of Clinical Partnerships within the Office of the Dean. This position plays a key role in facilitating clinical education across multiple academic programs in the School.
The Clinical Education Coordinator provides administrative and operational support for compliance and communication activities related to clinical education within the School of Health and Rehabilitation Sciences. Working under the Director of Clinical Placement Operations and other central team members, this position supports the management of student and preceptor compliance records, assists with the maintenance of clinical education systems, and communicates directly with clinical sites and preceptors. The role ensures accurate documentation and supports processes that align with accreditation requirements and institutional policies.
The successful candidate must be able to work independently, make informed decisions based on established policies and procedures, and demonstrate strong attention to detail. Excellent interpersonal and communication skills are essential to build and maintain effective working relationships with faculty, staff, students, clinical sites, preceptors, and other University departments.
Coordinates clinical placements by completing clinical affiliation agreements and managing the web-based platform for clinical education information coordination. Provides student training on the web-based platform and resolves technology issues, manages required student clearances, and coordinates annual student training. Provides relevant program and reportable information.
Clinical Education Management
Serve as the administrative point of contact for clinical sites and preceptors.
Use the Clinical Education Management System (e.g., EXXAT) to:
Enter and update data related to students, preceptors, sites, and compliance requirements.
Troubleshoot access and technical issues for users.
Support training for students and faculty.
Ensure timely updates to site and student records.
Monitor student compliance and credentialing, including immunizations, background checks, training modules, and health system-specific requirements.
Maintain site and preceptor documentation (e.g., licenses, certifications, CVs, attestations, vetting forms) to ensure accreditation and program compliance.
Initiate and track affiliation agreements; verify documentation is current and complete.
Communicate with clinical sites regarding student assignments, onboarding requirements, and rotation logistics.
Administrative and Programmatic Support
Organize and maintain student academic and compliance files (electronic and physical).
Provide administrative support for programmatic mailings and communication workflows.
Maintain clinical education canvas and SharePoint site content in coordination with programs
Support evaluation and feedback processes by collecting and disseminating data from students, preceptors, and faculty.
Conduct outreach to clinical sites as directed by the Clinical Placement team to provide updates, resources, and follow-up on placement details.
Minimal physical effort is required. Periods of standing, packaging of materials, lab set-up etc. Potential long periods of sitting.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
PI275541959
