Senior Grants/Contracts Coordinator - Military veterans preferred

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Senior Grants/Contracts Coordinator

US-OR-Portland

Job ID: 2025-35157
Type: Regular Full-Time
# of Openings: 1
Category: Administrative/Office Support
Portland, OR (Marquam Hill)

Overview

The Senior Grants/Contracts Coordinator provides high-level oversight and coordination of complex grant and contract applications, ensuring alignment with OHSU institutional policies and sponsor requirements. Evaluates the scope, complexity, and strategic impact of each submission to determine necessary resources, training, and stakeholder engagement. Coordination includes Pre-Award and/or Post-Award activities.

This is the second level of a three level series. It is distinguished from the Grants/Contracts Coordinator by a minimal level of direct supervision and a higher-level decision making. This position has a broader scope of responsibility, including the independent preparation of proposals, a higher level of financial independence, knowledge of OHSU policies, oversight, and coordination of complex high-stake proposals (T32, U54, SPORE, P50, T90, etc.), and negotiation skills. Employees at this level operate with a high degree of independence; provide mentorship and training for less experienced Grants/Contracts Coordinator positions.

This position is part of a Sponsored Project Administration & Finance Shared Service team (SAT). SAT groups provide support to a combination of OHSU programs, departments, and institutes. The SAT groups provide comprehensive sponsored project administrative and financial management for the primary appointed faculty’s grants, contracts, clinical trials, and sponsored project programs. The Senior Grant and Contract Coordinator offers professional guidance to faculty, staff, and external partners on grant and contract processes, ensuring compliance with legal, financial, and institutional requirements. They manage a wide range of funding mechanisms, including NIH R01s, U-series, DOD, NSF, training and center grants, clinical trials, and foundation awards. This position involves minimal supervision and requires a high degree of independence, initiative, and problem-solving, and contributing to the overall effectiveness of the shared services team.

• Bachelor's degree AND four years of grant/contract administration experience, OR Six years of grants and contracts administration experience, OR Certification from the Society of Research Administrators (CRA) AND three years of grant and contracts administration experience, OR Equivalent combination of training and experience.
  • Note: Some positions may also require experience locating sources of available grant funds and developing programs that qualify for those funds.
• Previous grant experience as a Grant and Contract Coordinator or other similar position.
• Knowledge of grant application project management and preparation with experience in an academic medical center in the areas of both clinical and basic science.
• Excellent writing and communication skills required. 
• Must have excellent customer service skills, expertise in OHSU electronic research administration (e.g. InfoEd).
• Skills in word processing, graphics, and databases, including Microsoft Office (Word, Excel, Access, PowerPoint), Adobe Acrobat, Adobe Photoshop required. 
• Ability to adapt to ever-changing technology. Businesslike, excellent interpersonal skills in dealing with personnel at all levels; must be self-motivated. 
• The candidate must be absolutely reliable regarding deadlines and work accuracy. The candidate must also have efficient and organized work habits and be flexible to handle needs as they arise.

• Certification from the Society of Research Administrators (CRA).
•  A bachelor's degree in Business Administration.
• Project management coursework.

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