Administrative Assistant (Part-Time)

Department: Student Development - Framingham

Location: Framingham

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant and inclusive educational community and have a desire and ability to work with a diverse population. This is apart-time, non-unit position with no benefits.

Working in close collaboration with the staff, this important position will provide administrative support in a busy and thriving student services department on the Framingham campus.

Key Responsibilities and Duties:

• Serve as primary contact for Student Development on the Framingham campus and help direct students, faculty, and staff to appropriate college offices and services;
  
  
• Assist with the coordination of Student Development sponsored activities, programs, and events;
  
  
• Perform clerical duties such as composing and editing correspondence, reports, contracts, spreadsheets, and charts;
  
  
• Perform routine office related tasks such as ordering supplies, answering phones, scheduling meetings, greeting visitors, and providing assistance or making referrals to appropriate staff;
  
  
• Process paperwork and documentation (i.e. student immunization records, childcare reimbursement, room reservations, data entry);
  
  
• Support veteran students on the Framingham and Ashland campuses;
  
  
• Provide holistic support to veteran students across Framingham and Ashland;
  
  
• Assist the College Certifying Official by helping students navigate VA regulations, ensuring compliance with policies, and facilitating access to both on- and off-campus resources;
  
  
• Serve as the secondary College Certifying Official;
  
  
• Promote veteran engagement and community integration by supporting the Veterans Club, participating on the Campus Veterans Committee, and helping organize campus-wide events like Veterans Day and commencement;
  
  
• Assist with the review of student immunization records;
  
  
• Responsible for tracking the departmental budgets, entering invoices into the financial database for approval, and running quarterly and annual reports;
  
  
• Monitor and review expenditures related to the departments’ budgets;
  
  
• Assist with budget preparation and maintenance;
  
  
• Ability to problem solve in a fast-paced work environment;
  
  
• Coordinate and maintain Student Development Office Calendars;
  
  
• Provide solid customer service to students, faculty, staff, and guests;
  
  
• Ability to exercise good judgment;
  
  
• Ability to work both autonomously and in a team setting;
  
  
• Monitor and maintain appropriate display cases/bulletin boards for Framingham Campus;
  
  
• Provide support for basic needs initiatives;
  
  
• Monitor the Student Development email; respond to inquiries, process forms, schedule appointments, and connect individuals with the appropriate staff member or office to answer their questions and concerns;
  
  
• Participate in staff, divisional, and college committee meetings, including those at the Wellesley Hills campus, virtually if necessary;
  
  
• Other duties as assigned.
  
  

Commitment to Equity:

• Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;

• Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;
  

• Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion.
  
  

This list is not to be considered all-inclusive. Asupervisor may assign other duties as required to meet the needs and foster themission of the College.

All employees of MassBay are expected to work collegiallyand collaboratively within a community that values and celebrates diversity.

Required Qualifications:

Applicants must have at least (A) two years of full-time, orequivalent part-time, experience in office management, office administration,business administrative or business management, the major duties of whichincluded one or more of the following functions; purchasing, personnelmanagement, budgeting, accounting, records management, work simplification,grants management, contract administration or program management, or (B) anyequivalent combination of the required experience and the substitutions below.

Substitutions:

1. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*
   
   
2. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

*Education toward such a degree will be prorated on the basis ofthe proportion of the requirements actually completed.

• Ability to exercise sound judgment and deal tactfully with others;

• Ability to exercise discretion in handling confidential information;
  
  
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates’ training needs and providing or arranging such training; motivating subordinates to work effectively.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
  
  
• Experience working in a diverse environment;
  
  
• Demonstrates commitment to working with underserved students;
  
  
• Strong communication, prioritization, time management, and organizational skills;
  
  
• Experience and competence in technology, including Microsoft suite;
  
  
• Enthusiasm for working as a member of a team;
  
  
• Fluency in a second language;
  
  
• Ability to thrive and remain professional in a busy and demanding environment.
  

Additional Information:

Salary Range: $27 per hour

Position Type: Part-time,Non-Unit

ApplicationDeadline: August 1, 2025, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application.

Staff

Hiringis subject to state appropriation funding.

Finalcandidates are required to provide sealed transcripts and/or certifications.

Hiringis contingent upon a successful CORI clearance.

Massachusetts Bay Community College isan affirmative action/equal opportunity employer and does not discriminate onthe basis of race, color, national origin, ethnicity, sex, disability,religion, age, veteran status, genetic information, pregnancy or relatedconditions, gender identity, sex characteristics, sex stereotypes or sexualorientation in its programs and activities as required by Title IX of theEducational Amendments of 1972, the Americans with Disabilities Act of 1990,Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil RightsAct of 1964, and other applicable statutes and college policies. The Collegeprohibits Sex-Based Harassment. Inquiries or complaints concerningdiscrimination, harassment, or retaliation shall be referred to the College’sAffirmative Action Officer and/or Title IX Coordinator (Lisa MacDonald, lmacdonald@massbay.edu (781) 239-3147), the Massachusetts Commission Against Discrimination, the EqualEmployment Opportunities Commission or the United States Department ofEducation’s Office for Civil Rights.