Financial and Events Assistant - Military veterans preferred

Financial and Events Assistant

This position has the primary responsibility for the effective and efficient delivery of financial management and purchasing, event and technical support, and centralized scheduling for the Office of Conference Services. The candidate must be highly organized and proficient in financial operations, tech equipment and computer systems, and customer service.

• Perform financial and accounting related activities in support of Conference Services operations. This includes preparation of food service invoice payments, customer invoices, settling credit transactions, preparing cash reports, purchasing requisitions, and monitoring receivables. In addition to transactional activities, the incumbent will oversee accounts receivables, assist with budget reconciliation, and other duties as determined. Candidate needs to be able to independently identify and correct transactional errors.
• Responsible for campus scheduling operations for internal bookings and training/overseeing student employee support. Create & distribute event reports for campus departments, including Campus Police and Facilities.
• Provide general event and administrative support for the department.

Job Summary

Assists in preparing, managing, monitoring, and reporting monthly budget operations. Performs various other accounting and disbursement functions.

Essential Functions

Excellent management skills. Ability to supervise and lead student employees. Ability to function as a team member, but also make independent, informed decisions. Knowledge of Microsoft Office and standard event audio visual equipment. Ability to work with internal and external conference clients. Proven customer service skills.

Physical Effort

The position is primarily sedentary within an office setting, but the ability to travel throughout the various campus buildings and outdoor locations will be necessary. Also, must be able to pick up and carry up to 50 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Accounting Assistant

Job Family: Finance & Procurement

Job Sub Family: Accounting & Financial Reporting

Campus: Johnstown

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., with evening and weekends as needed

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m., with evening and weekends as needed

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Cover Letter




Equal employment opportunity, including veterans and individuals with disabilities.

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