Project Administrator - Yard
- Military veterans preferred
2025-07-24 McCarthy Building Companies, Inc.
Other
/yr
employee
contract
Channelview Texas 77530 United States
McCarthy Building Companies, Inc.
Position Summary
McCarthy is actively looking for a qualified and dedicated full-time Administrative Assistant to support our construction materials yard and office team. The ideal candidate will be able to work in a fast-paced environment, be able to juggle multiple priorities, and have a strong attention to detail. The Yard Administrative Assistant plays a key role in supporting yard efficiency, accurate billing, and timely payroll/vendor processing, ensuring field operations run smoothly and projects remain supported.
Key Responsibilities
Office Support
Open and distribute all incoming mail to Yard Staff, Project Staff and respective Division Offices and package/distribute outgoing mail.
Keep Yard Directory updated and current and distribute monthly updated Divisional Jobsite Directories
Own and manage an organized digital and physical filing system to ensure quick retrieval of yard-related documentation.
Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
Perform other duties as assigned by the Yard Coordinator or management team to support yard operations.
Accounting Administration
Set up vendor accounts for the Yard and Jobsites as required.
Accurately process weekly craft payroll and resolve any discrepancies with labor tracking or job coding.
Review, code, and process daily vendor invoices using COR360 to ensure timely payment and financial accuracy.
Bill Moffitt invoices in Yard Hub.
Reconcile monthly vendor statements.
Reconcile and code monthly P-card transactions with proper job/task coding and receipt tracking.
Process Craft New Hires
Craft Expense Reports
Generate and bill 3rd party equipment rentals through Yard Hub with accuracy and follow-up as needed.
Qualifications
Must have 4+ years clerical/administrative experience preferably in the construction industry.
Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.
Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with an eye for accuracy and attention to details.
Ability to work with all levels of project staff and organization
Strong communicator with ability to coordinate across field, office, and vendor teams.
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
Equal employment opportunity, including veterans and individuals with disabilities.
