Position #: X06133
Department: Development Office - HSU
Employment Status: Part time (Up to 28 Hrs)
# of openings: 1
Proposed Salary Range: $15.00/hr
Type of Employment: Part Time Non-Student
Location: Henderson State University
Closing: 8/6/25
Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.
Position Summary:
Henderson Foundation is seeking an exceptionally organized Foundation Administrator for a temporary, part-time position. The ideal candidate is available to work 28 hours/week from August-December 2025. This position is ideal for a Master of Business Administration student or individual with accounting experience who is looking for a part-time, flexible position. Background and reference checks are required.
Duties & Responsibilities:
Responsibilities include: donation processing and acknowledgements, accounts payable and receivable, and database management and reporting. The Foundation Administrator may provide administrative support-including scheduling and minutes for board meetings, office management, donor correspondence and reports, and other related duties.
- Ensure donor data accuracy, including inputting, updating, maintaining, and retrieving donation and constituent data, reports and records using Blackbaud Raiser's Edge NXT and Financial Edge NXT
- Manage monthly reconciliation of donations and coordinate information requests for annual audit
- Provide general bookkeeping assistance, to include processing invoices for payment and maintaining records of approval process in Blackbaud
- Manage scheduling and materials preparation for board meetings, reports, events, and special projects
- Perform a wide variety of administrative tasks including the drafting and editing of donation acknowledgement letters, board minutes, reports, and other materials
- Help students with foundation scholarship applications, including assisting other team members with maintaining records in the scholarship content management system, student and donor notification, as needed
- Maintain foundation files; help plan, coordinate, and maintain donor reports, income and expense budgets for various internal and external campaigns and events
- Maintain confidentiality and provide excellence service through courteous, informed, accessible, approachable, and professional engagement with alumni and friends, faculty, staff, and students
Knowledge/Skills/Abilities: • Communication - Able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner with a wide range of audiences.
• Team Orientation and Interpersonal - Highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Organization and Time Management - Ability to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames.
• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
• Adaptability to Change - Ability to be flexible and supportive and to positively and proactively assimilate change in rapid growth environment.
• Relationship Management - Ability to personally provide high level of confidential and interactive service to others, building relationships and addressing identified needs.
General Days/Hours: Monday - Friday, 28 hours per week
8 a.m. - 5 p.m. (Part-time hours to be determined with applicant)
Regular and reliable attendance
Other:Minimum Qualifications: Bachelor's degree and/or related work experience.
E-Verify Participation Notice:
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
E-Verify Right to Work:
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf
Equal employment opportunity, including veterans and individuals with disabilities.
PI276089515
