Pre-Award Grant Specialist - Military veterans preferred

Pre-Award Grant Specialist

US-NY-Bronx

Job ID: 2025-17469
Type: Administrator/Office Manager
# of Openings: 1
Category: Exempt
Albert Einstein College of Medicine

Responsibilities

• Assumes delegated responsibility of an AOR (Authorized Organizational Representative), SO (Signing Official), or Business Official on grant applications
• Assists investigators and administrators to develop budget, reviews budget (pre-award only) to ensure accuracy and compliance (especially proper indirect cost calculations) in conjunction with research regulations and internal policies and procedures, and approves these via the Cayuse system or other mechanism(s), as necessary
• Reviews and analyzes Cayuse Supplemental Form for pertinent information not captured in the Cayuse system, which may include collaborating with multiple research offices at Einstein and Montefiore (OHRA, IACUC, OCT)
• Ensures proposals are compliant with sponsor increasing regulations. For example, NIH Data Management and Sharing Policy, new Other Support Page requirements, etc.
• Verifies employment status and salary of the applicant(s) via OBIEE and other mechanisms and ensures accuracy of proposed efforts and current NIH salary cap
• Identifies and coordinates all cost share requests
• Does presentations on budget preparation in Cayuse 424
• Reviews compliance issues to ensure proper disclosure and budgeting of human subjects and sIRB. Explains to users how to properly prepare the required documents.  This requires a substantial volume of emails to various parties at Einstein and Montefiore.
• Maintains and updates the health insurance and other information sheet for training grant and fellowship budget preparation
• Maintains, distributes and explains the grant budget and routing guidelines sheet to help internal users prepare budgets and get internal approval. This helps expedite the process.
• Reviews indirect cost reduction/waiver, no salary support requests and prepare these for processing according to internal policies and procedures
• Reviews and approves budget revisions for continuation applications and No Cost Extension
• Reviews Letter of Intent (LOI) and Statement of Work (SOW) and processes these requests
• Reviews Collaboration Letter and prepares letters for signature
• Reviews sub-award and consortium budget for accuracy and compliance
• Reviews Face page to ensure budget amendment and compliance with other regulatory issues and processes for signature
• Reviews non-Federal Project Progress Report and submits via sponsor portal
• Processes and submits applications, progress reports, progress report additional materials (PRAM), just-in-time materials through electronic application submission portals (eRA Commons, Fast Lane), other federal and non-federal portals or other electronic methods, and communicates with the sponsors to resolve issues
• Assists investigators, administrators, Pre-Award Grant Manager, Assistant Director and the Director on any other issues regarding application development and submission as required in a timely and efficient manner

General Administrator Duties:

• Communicating new compliance requirements to investigators and providing review and feedback on application documents
• Identifying targeted funding opportunities that may be of interest for assigned faculty.
• Maintenance of database for application documents.
• Ensuring new faculty have access to Cayuse and eRA commons

Bachelor's Degree required 2 years experience with research grants, knowledge financial management principles and practices.

Skills and Competencies

• Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale 
• A bachelor’s degree is required, though a major or significant coursework in business, accounting, or finance is preferred
• A person with experience in both pre-award and post-award handling preparing/reviewing of over $200 million budget per year is preferred
• High competence in mathematical skills, Federal financial compliance and research regulations are required
• Strong all-around understanding of working with Cayuse 424 and Cayuse SP for grant application routing, review and approval
• Good familiarity working with eRA Commons to submit documents and get information about Federal awards
• Ability to communicate effectively with principal investigators and senior management including associate deans and the executive dean.
• Strong understanding of the intricacies of Federal indirect cost regulations as well as those of dozens of non-Federal grantors
• Ability to negotiate with Einstein and Montefiore clients so they will properly complete the grant application process
• Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational abilities required.
• Proficient in Microsoft Office and windows-based computer system required.

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