Director of Administration, Statistics - Military veterans preferred

Director of Administration, Statistics

ID: 001285SR
JOB FUNCTION: General Administration
LOCATION: Cambridge
WORK FORMAT: Hybrid
JOB TYPE: Full-time
BRAND: Harvard Faculty of Arts and Sciences

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary:

Reporting to the Department Chair, Director of Administration provides administrative leadership to the Department of Statistics. Director of Administration is responsible for the overall strategic management of the administrative, financial, and faculty support operations of the department as well as lead and implement significant departmental changes.

Job Specific Responsibilities:

In collaboration with Department Chair, Director of Administration:

• sets strategic objectives and allocates resources to support these objectives.
• advises and supports Department Chair and works collaboratively with faculty in support of their teaching and research objectives. May represent Chair in meetings.
• actively participates in faculty meetings including drafting agendas and taking meeting minutes.
• oversees human resources function for eleven staff members, including recruitment, performance management, staff relations, and training and development, and directly supervises eight staff.
• develops departmental budget in partnership with Division of Science and FAS Finance and oversees all financial activities, does financial analysis and forecasting on departmental accounts, manages multiple payrolls, and provides oversight for sponsored research activities.
• develops and implements policies and procedures for effective administration of the department and serves as primary source of policy information for faculty and staff.
• determines needs and priorities for department space planning and management and shared operational resources.
• works with Harvard International Office to initiate and manage visa and permanent residency sponsorship for faculty, and oversees the management of visas for postdoctoral fellows and visitors.
• works with Chair and faculty committees on policy and planning matters and visiting committee activities.
• oversees faculty services including searches and reviews, appointments, promotions, and new faculty onboarding including drafting and/or contributing to dossiers, letters, and reports.
• oversees student services function, including graduate student funding and processing research appointments.
• serves as staff liaison to works closely with Faculty of Arts and Sciences (FAS), FAS Division of Science and University offices to ensure that the Department administrative procedures are in line with core mission and policies.
• handles special projects and initiatives for the Chair and performs other duties as required.

Basic Qualifications:

• Bachelor's degree required, and 7 years of progressively responsible administrative management experience, that includes staff supervision and financial management in an academic or research environment.

Additional Qualifications and Skills:

• Strong interpersonal and oral communications skills are essential, including the ability to deal diplomatically with a wide range of people.
• Demonstrated sound judgment and discretion in handling confidential information.
• Strong leadership and negotiation skills.
• Ability to work collaboratively with a variety of constituents, managing change, establishing priorities, and meeting deadlines.
• Demonstrated writing ability, as well as excellent editing and proofreading skills.
• Thorough understanding of budgets, budget preparation, and financial monitoring.
• Familiarity with HR practices (evaluation, hiring, etc.).
• Ability to learn and use multiple software applications and systems.
• Strong skills in Microsoft Office Suite, including Word and Excel.
• Sponsored research experience is strongly preferred.

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal and Credit
• Other Information: All formal offers will be made by FAS Human Resources

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Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit? Harvard's Salary Ranges? to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Equal employment opportunity, including veterans and individuals with disabilities.

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