2025-07-27
Harvard University
Other
/yr
employee
contract
Cambridge
Massachusetts
02138
United States
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard University Central Administration?
Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.
Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you!
This is a fully benefited, full-time Harvard University position that has been funded for 6 months from date of hire. There is the possibility of renewal, contingent on funding and department & university priorities.
Reporting to the Chief of Staff, , and a member of the HUIT Administration team the Executive Coordinator (EC) provides executive support to the UCIO and Chief of Staff, and other HUIT leaders, the Executive Coordinator will anticipate the daily needs of the Vice President/University Chief Information Officer (VP/UCIO) and help advance their agenda.
Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to understanding our users and devoted to making it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you!
As a member of a coordinated Administrative Support team, the Executive Coordinator VP/UCIO) provides a wide range of highly skilled administrative and executive assistance to their principal – primarily the HUIT Vice President/University Chief Information Officer (VP/UCIO). As part of this administrative team, the Executive Coordinator will be called upon to provide a broad array of administrative support activities.
The Executive Coordinator anticipates the daily needs of the VP/UCIO; works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities; ensures that the VP/UCIO office space is professional and welcoming; anticipates and resolves a wide variety of issues.
The Executive Coordinator works with confidential material with tact and discretion, maintains accurate and organized paper and electronic files.
Job Specific Responsibilities:
Scheduling: Serves as the principal owner of the UCIO and Chief of Staff’s calendar. The supervisor will help the Executive Coordinator assess the capacity to carry out and prioritize activities.
Daily Briefings: The Executive Coordinator will be responsible for preparing the daily briefing folder (schedule and meeting materials). Will take initiative, anticipate needs, and reach out to a variety of university constituents and the HUIT VP/UCIO Leadership Team in collecting materials for briefings.
Events: Serves on the VP/UCIO’s events team, helping to organize VP/UCIO-sponsored events, including Town Halls, and other collaborative functions.
General Communications/Meeting Staffing: Drafts, proofreads, and edits documents; formats presentations, helps to coordinate conferences, speaking engagements, and committee work for the principal.
Travel and Expense/Finance: The Executive Coordinator is responsible for making travel arrangements and preparing expense reports . The EC will be trained in Harvard financial systems and will assist with ordering supplies, managing petty cash, and reviewing PCard Purchasing Card transactions.
Other: The Executive Coordinator should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas. Must have learning agility, capacity, and desire to understand technology and business needs across the organization and help principals to connect and collaborate with other senior leaders within HUIT and Harvard.
Working Conditions:
Work is completed in an Office Setting
Basic Qualifications:
Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
Additional Qualifications and Skills:
The following qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
More About HUIT:
Our Mission: huit.harvard.edu/about
We empower the Harvard community with essential and transformative technologies to advance education, knowledge, and discovery.
HUIT’s core values are:
IT Academy (designed for IT Staff):
HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/
#LI-BT1
Work Format Details
This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 056. Please visit? Harvard's Salary Ranges? to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
PI276284695
