Staff Accounts Payable Coordinator - Military veterans preferred

Staff Accounts Payable Coordinator
Burlington, MA, United States | req1815

Are you looking to make the world a better place? At Haley & Aldrich, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

We are looking to add new talent to our growing team! We are currently seeking a Staff Accounts Payable Coordinator This is a full-time position located in our Burlington, MA office.

DUTIES/RESPONSIBILITIES
In this position, you will:

• Responsible in sorting, distributing, and scanning of the paper mail.
• Monitoring the AP mailbox and respond appropriately to vendor and distribute Invoices among AP team.
• Monitoring the travel mailbox and assist in saving the receipts for travel expense processing.
• Process vendor invoices accurately using the correct project code and category and provide back up for others as needed.
• Respond to vendor and internal staff inquiries on a day-to-day basis with a high focus on customer service.
• Assist with the employee expense review by making sure the correct category is used and proper back up is provided.
• Review statements and follow up with the vendors to make sure that all invoices are accounted.
• Responsible for setting up vendors in the system and following up with the vendor W-9 & Ach form.
• Assist with the weekly payment run and small projects in the F&A department.

SKILLS/EXPERIENCE
Minimum Skills and Requirements:

• Bachelor’s degree
• 1-2 years of experience working in accounts payable ideally within engineering and/or construction industry.
• Previous experience with Deltek VantagePoint.
• Must demonstrate some level of experience with Deltek or other similar ERP.
• Excellent team player with a good eye for details.
• Must have strong written, verbal and telephone communication skills.
• Proficient in Microsoft Office Suite.

About Haley & Aldrich

Haley & Aldrich is committed to solving our clients’ most meaningful challenges in the built and natural environments. Our team of 1,000+ engineers and scientists across the United States draws inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow. Find us at haleyaldrich.com and LinkedIn.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans´ Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.



Equal employment opportunity, including veterans and individuals with disabilities.

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