Mail Services Coordinator - Military veterans preferred

Alliance Laundry System LLC


Mail Services Coordinator

US-WI-Ripon

Job ID: 2025-4740
Type: Full-Time
# of Openings: 1
Category: Human Resources
Alliance Laundry Systems

Overview

As our Mail Services Coordinator, you will be the central hub for our company's physical communications. You'll play a vital role in ensuring the seamless flow of information and packages across our Ripon facilities, connecting our teams and supporting daily business operations. We're looking for a reliable and organized individual who takes pride in their work and understands the importance of this key office services function.

• Manage the daily collection and distribution of incoming mail from the local post office using a company vehicle
• Sort and deliver all interoffice and external mail accurately across all Ripon facilities and departments
• Prepare, process, and dispatch all outgoing mail and packages via USPS, UPS, FedEx, and DHL, ensuring timely pickup
• Operate and maintain mailroom equipment, such as postage meters and scales
• Monitor and order all necessary mailroom and shipping supplies to maintain inventory
• Serve as a friendly and professional back-up receptionist during scheduled breaks, vacations, or absences
• Coordinate the scheduling and use of company vehicles, ensuring they are refueled and cleaned, as needed
• Perform other administrative duties as requested to support the Office Services team

Education and Experience:

• Requires high school diploma or equivalent

Skills and Abilities:

• Familiarity with basic postal rules and regulations
• Excellent customer service and interpersonal skills
• Strong organizational skills with a keen attention to detail
• Ability to manage multiple tasks concurrently and prioritize effectively in a fast-paced environment
• Proven problem-solving skills and the ability to work independently

Standard and Physical Requirements:

• A valid driver’s license with a clean motor vehicle record is required
• Involves frequent standing, walking, stooping, and bending, along with the manual dexterity to handle mail and packages
• Capable of lifting, moving or carrying items up to 50 pounds

Alliance Team Members Demonstrate DRIVE:  

• Dedicated: Follows through on commitments. Strong say/do. 
• Respectful: Acts with integrity and values diverse perspective.  
• Innovative: Always looking for a better way; leads change. 
• Versatile: Adapts quickly to changing circumstances. Demonstrates agility. 
• Engaged: Acts like an owner. Wants to create and grow a business which is tightly aligned with market needs. 

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