Permit Coordinator - Military veterans preferred

Permit Coordinator 

Department: Materials
Reports To: Building Inspections Department Manager/ Director of Materials
Location: Jacksonville, FL
Employment Type: Full-Time

Forge ahead with WSB. WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.

Position Overview:

The Permit Coordinator plays a critical role in supporting the Private Provider Building Inspection Department by managing permit submittals, inspection scheduling coordination, client communication, and ensuring compliance with local jurisdiction requirements. This individual serves as the primary point of contact between the firm, clients, and municipal permitting offices to maintain smooth project workflows and timely inspections.

Key Responsibilities:

• Prepare and submit inspection results, affidavits, and other required documentation to local municipalities and permitting authorities.
• Coordinate daily inspection schedules with inspectors, clients, and jurisdictions.
• Monitor project timelines to ensure inspection and permit compliance deadlines are met.
• Serve as primary client liaison, providing updates, answering inquiries, and resolving permit-related issues.
• Track and manage all active project permits, inspection requests, approvals, and re-inspection needs.
• Maintain up-to-date knowledge of jurisdiction-specific private provider submittal procedures and requirements.
• Assist in compiling and preparing Private Provider packages, affidavits, notices, and related compliance documents.
• Support billing and invoicing processes related to inspection and permit activities.
• Ensure accurate documentation is stored and organized according to company and jurisdictional standards.
• Communicate proactively with inspectors, project managers, clients, and municipal offices.

Qualifications:

• High school diploma or equivalent required; Associate's degree or higher preferred.
• 2+ years of experience in permitting, construction administration, or building inspections industry strongly preferred.
• Knowledge of private provider processes and Florida Building Code is a strong plus.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple projects and deadlines simultaneously.
• Professional demeanor and customer service orientation.

Preferred Skills:

• Experience using permit tracking software and/or CRM systems.
• Familiarity with local permitting jurisdictions (especially in Florida).
• Ability to work independently and as part of a team.
• Problem-solving skills and ability to think critically under pressure.

Who We Are: WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short- and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.  

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email wsbrecruiting@wsbeng.com.             

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at wsbrecruiting@wsbeng.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.