Administrative & Capture Manager - Military veterans preferred

Job Title: Administrative & Capture Manager
Location: San Antonio, Texas

Compensation & Benefits

• Competitive salary, commensurate with experience.
• Full benefits package including:
  • Health, dental, and vision insurance
  • 401(k) with match
  • Paid Time Off (PTO) and company holidays

Key Responsibilities

Business Capture & Opportunity Pipeline Support (60%)

• Proactively monitor and triage opportunities from sources such as SAM.gov, GSA eBuy, FPDS, GovWin, and agency-specific portals.
• Manage and evolve the pipeline tracking system (currently HigherGov), ensuring opportunity pursuits move through the funnel efficiently.
• Coordinate early-stage capture activities including:
  • Customer intelligence research and analysis
  • Competitor profiling using available tools and open source research
  • Opportunity win theme development and SWOT analysis
  • Drafting/editing capability statements or past performance summary write-ups
• Support proposal readiness:
  • Assist in developing and maintaining timelines and calendars
  • Prepare templates, ensure compliance checklists are complete, and gather artifacts from internal teams
  • Collaborate with pricing, proposal, and delivery teams on tailored submissions
• Maintain a current understanding of major contract vehicles (e.g., GSA MAS, STARS III, OASIS+, and agency-specific IDIQs).

Administrative & Contract Support (40%)

• Maintain Bestica’s contract and proposal artifact SharePoint library:
  • Ensure teaming agreements, NDAs, past performance documents, and proposal submissions are properly stored and accessible.
• Assist in monitoring contract deliverables, milestone timelines, and compliance reporting.
• Provide scheduling and coordination support for internal and external meetings (e.g., capture calls, teaming discussions, PMO syncs).
• Draft internal summaries and status reports for active capture and contract activities.

Required Qualifications

• 3–5 years’ experience in federal contracting, preferably in business development, capture, or proposal support.
• Knowledge of the federal procurement lifecycle and exposure to IDIQ and GWAC capture processes.
• Familiarity with GSA schedules, especially GSA MAS, STARS III, OASIS+, VA 621.
• Superior organizational, communication and problem-solving skills; capable of managing competing deadlines.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and CRM/business opportunity and contract tracking tools (e.g., GovWin, GSA eBuy, SAM.gov, USA Spending, etc.).

Preferred Qualifications

• Completion of Shipley, APMP, or equivalent formal or company-provided capture/proposal training.
• Working knowledge of FAR, DFARS, and agency-specific procurement rules.
• Experience supporting the business capture and proposal process (e.g. Shipley).
• Prior support for contracts in IT services, cybersecurity, or healthcare staffing domains.

Key Attributes for Success

• Self-starter with a bias for action—able to operate with limited supervision.
• Operates with clarity under ambiguity; unafraid to ask questions and seek input.
• Exceptional attention to detail and document control discipline.
• Balances urgency and quality—knows when to take initiative and when to escalate.
• Team-oriented and invested in helping Bestica grow its mission and impact.

We at Bestica believe our success is a direct result of hard work and outstanding employee dedication. Our environment is dynamic, friendly, and collaborative. We foster a positive culture, where innovation and synergy are encouraged to build our workplace into a community of like-minded, passionate people.
Bestica is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If this opportunity aligns with your capabilities and career desires, please take a moment to visit our website at www.bestica.com.