Posting Number:
0601220
Position Title:
Assistant Registrar
FLSA:
Exempt
Job Type:
Full-Time
Staff Term:
12 Months
Staff Work Schedule (hours/dates):
Monday-Friday, 8:30am-4:30pm
Academic Year Schedule (dates):
Faculty Term:
Position Type:
Staff
Department:
Registrar
Job Summary/Basic Function:
The Assistant Registrar assists with all registrar operations and services. Specific responsibilities include providing direct service to students, faculty, and others as well as managing student records and other academic information utilizing student and academic systems.
Specific Responsibilities include:
- Maintains student records in Ellucian’s Banner Student Information System, including course registration and enrollment status updates.
- Interprets and applies academic policies and procedures. Provides accurate policy-related information and assistance to students and faculty.
- Assists with the management of DegreeWorks degree audit system and monitors students’ progress toward degree completion.
- Coordinates a variety of projects, including the distribution and collection of course schedule related materials and information with faculty, staff, and students.
- Manages college catalog content.
- Sets up course sections in Banner and maintenance of related documents.
- Manages classroom assignments.
Minimum Qualifications:Bachelor’s degree and two to three years of experience in higher education office setting or equivalent combination of education and experience is required.
- Knowledge of student information systems
- Willingness to work as part of a team in a collaborative environment
- Ability to handle sensitive and confidential information
- Strong computer skills and proficiency with Microsoft Office
Preferred Qualifications:- Master’s degree
- Previous experience in a Registrar’s Office
- Experience with Ellucian Banner
Compensation and Benefits:To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.
When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.
The anticipated hiring or recruitment range for this position is low 50’s.
The salary for this position will be commensurate with the qualifications, education and experience.
Physical Demands:ADA Statement:Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Eeo Statement:Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.
Posting Date:07/30/2025
Closing Date:Open Until Filled:No
Contact(s):Office of Human Resources
Contact Phone/Extension:508-286-8206
Contact Email:careers@wheatoncollege.edu
Contact Fax:Special Instructions to Candidates:References:Supplemental Questions:Required fields are indicated with an asterisk (*).
Optional & Required Documents:Required Documents- Cover Letter
- List of References
- Resume
Optional Documents
Equal employment opportunity, including veterans and individuals with disabilities.
PI276673207
