Payroll Specialist - Military veterans preferred

2025-07-31
DCI Donor Services
Other

/yr

  employee   contract


Nashville
Tennessee
37228
United States


DCI Donor Services

DCI Donor Services (DCIDS) is looking for a dynamic and enthusiastic team member to join us to save lives!!  Our mission at DCIDS is to save lives through organ donation and we want professionals on our team that will embrace this important work!! The Payroll Specialist is responsible for processing and managing payroll functions to ensure employees are paid accurately and on time in accordance with organizational policies and government regulations. This role supports the integrity of payroll systems, benefits deductions, tax compliance, and internal reporting.

 

The ideal candidate is meticulous, confidential, and thrives in a mission-driven workplace where attention to detail directly supports the success of a lifesaving organization.

 

COMPANY OVERVIEW AND MISSION

 

For over four decades, DCI Donor Services has been a leader in working to end the transplant waiting list.  Our unique approach to service allows for nationwide donation, transplantation, and distribution of organs and tissues while maintaining close ties to our local communities.  

 

DCI Donor Services operates three organ procurement/tissue recovery organizations: New Mexico Donor Services, Sierra Donor Services, and Tennessee Donor Services.  We also maximize the gift of life through the DCI Donor Services Tissue Bank and Sierra Donor Services Eye Bank.

 

Our performance is measured by the way we serve donor families and recipients.   To be successful in this endeavor is our ultimate mission.  By mobilizing the power of people and the potential of technology, we are honored to extend the reach of each donor’s gift and share the importance of the gift of life.

 

With the help of our employee-led strategy team, we will ensure that all communities feel welcome and safe with us because we are a model for fairness, belonging, and forward thinking.

 


  Key responsibilities this position will perform include:

 

  • Prepare and process biweekly payroll using ADP.  Submits funding files to third party benefit vendors (such as retirement contributions and/or health savings accounts).  Reviews time off accruals.
  • Review employee timecards, ensuring accuracy and appropriate approvals.  Alerts managers of variances regarding meal/rest breaks.
  • Trains supervisors in approval of timecards and payroll submissions.
  • Maintain payroll records including new hires, terminations, promotions, bonuses, and changes in pay or deductions.
  • Ensure compliance with all federal, state, and local tax laws and wage/hour regulations (e.g., FLSA).   Initiates paperwork for new state jurisdictional setup.
  • Manage and process garnishments, levies, benefit deductions, and retirement contributions.   Processes benefit vendor payments.   Coordinates audit requests.
  • Respond to employee inquiries regarding payroll, timekeeping, and related policies in a timely and professional manner.
  • Coordinate quarter-end and year-end processes including W-2s, 1095s, tax filings, and benefit reconciliations.
  • Collaborate with HR and Finance on audits, budget projections, and internal reports.
  • Reconcile payroll reports and general ledger entries as needed.
  • Maintain confidentiality of payroll and employee information at all times. 
  • Additional duties as assigned.

 

The ideal candidate will have:

  • Associate’s degree in Accounting, Business Administration, Finance, or related field required; Bachelor’s degree preferred.
  • 2+ years of payroll processing experience; nonprofit or healthcare experience a plus. 
     
  • Strong understanding of payroll and tax compliance regulations (FLSA, IRS, state tax codes).
  • Proficiency in payroll software and Microsoft Excel (VLOOKUP, pivot tables).
  • High attention to detail and strong organizational skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Effective written and verbal communication skills.
  • Familiarity with benefits administration and HR processes is a plus.
  • CPP (Certified Payroll Professional) certification preferred or willingness to obtain.
  • Demonstrated ability to work independently and collaboratively in a mission-centered environment.

 


  We offer a competitive compensation package including:

  • Up to 184 hours of PTO your first year
  • Up to 72 hours of Sick Time your first year
  • Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage
  • 403(b) plan with matching contribution
  • Company provided term life, AD&D, and long-term disability insurance
  • Wellness Program 
  • Supplemental insurance benefits such as accident coverage and short-term disability
  • Discounts on home/auto/renter/pet insurance
  • Cell phone discounts through Verizon
  • Meal Per Diems when actively on cases

 

 

**New employees must have their first dose of the COVID-19 vaccine by their potential start date or be able to supply proof of vaccination.**

 

You will receive a confirmation e-mail upon successful submission of your application.  The next step of the selection process will be to complete a video screening.  Instructions to complete the video screening will be contained in the confirmation e-mail.  Please note - you must complete the video screening within 5 days from submission of your application to be considered for the position.

 

 

DCIDS is an EOE/AA employer – M/F/Vet/Disability. 





Equal employment opportunity, including veterans and individuals with disabilities.

PI276667048

 

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