Utah Transit Authority
Are you a detail-oriented, highly organized, and mission-driven professional with a passion for community service? Join UTA's Workforce Technical Training Team as our Sr. Office Administrator and become a vital force behind the work shaping the future of transit along the Wasatch Front. In this key role, you'll provide essential administrative support to the Director of Workforce Technical Training and an innovative team dedicated to improving how people move through our region.
The Senior Office Specialist supports the mission and objectives of the Workforce Technical Training department by providing high-level administrative and operational support to the Director, Maintenance Training, Corporate Training, Bus Operations Training, and Instructional Design teams. This role is responsible for a wide range of functions including office management, budgeting, payroll, purchasing, and meeting coordination.
Acting as the first point of contact for client groups, the Senior Office Specialist provides assistance with general training support. The position also contributes to the development and administration of training programs and content. It involves tracking and analyzing training effectiveness, identifying opportunities for improvement, and supporting departmental performance through the monitoring of budgets, key performance indicators (KPIs), and strategic objectives.
This role requires strong organizational skills, attention to detail, and the ability to work independently while proactively managing assignments with minimal supervision.
MINIMUM QUALIFICATIONS
EDUCATION/TRAINING:
Associates degree or an equivalent combination of education and experience.
EXPERIENCE:
Four years in an office environment from which comparable knowledge and skills can be acquired. Experience with Qualtrics or other survey programs preferred.
Knowledge/Skills:
- Intermediate proficiency in MS Excel, Word, PowerPoint, Outlook, and Visio.
- Excellent interpersonal and written/oral skills.
- Effective time management and organizational skills with a high level of attention to detail.
- Excellent customer service skills.
Abilities:
- Ability to work well with a range of people and maintain confidentiality.
- Able to work well under pressure in a fast-paced environment, exercising sound judgment and discretion.
- Able to work independently and as a team player.
- Ability to prioritize and manage multiple projects simultaneously.
- The ability to communicate with a variety of people including managers, employees, and vendors
UTA Competencies:
- Embraces Outward Mindset – Exhibiting strong E.I. skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Managing conflict. Seeking feedback without being defensive.
- Develops Self & Others – Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
- Ensures Fairness – Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
- Puts Safety First – Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment. Supporting safety activities. Promptly reporting hazards, unsafe work practices, near misses, and accidents.
- Instills Trust – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.
- Builds Effective Teams – Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
- Drives Engagement – Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
- Ensures Accountability – Holding self and others accountable to meet commitments.
This is an in-office position and requires regular and predictable attendance.
- OR -
An equivalent combination of relevant education and experience.
[UTA reserves the right to determine the equivalencies of education and experience.]
As a full-time Administrative Employee, your Total Rewards Benefits Package will include:
- Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
- Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
- 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
- 10 paid holidays and two paid (2) floating holidays per year.
- Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
- Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
- Training, development, and career advancement opportunities.
- Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
- Free transit passes for employees, their spouses, and their dependent children.
- Employee assistance program – includes counseling, legal services, financial planning, etc.
- UTA Well – a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
- Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
- Discounted cell phone plans with T-Mobile and AT&T.
- Pet insurance plan options (tailored plan coverage based on pet's health and needs).
For more information on UTA's Total Rewards benefits package, please visit: https://jobs.jobvite.com/rideuta/#benefits
Pay Range: $25.144 or more. Depending on experience
If interested, apply before: Open until filled
* Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays' notice prior to the need for the accommodation is required.
*Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.
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Equal employment opportunity, including veterans and individuals with disabilities.
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