Posting Details
Position Number006590Position TitleSecretary V - 006590DivisionAcademic AffairsDepartment450100 - Dean-EngineeringMinimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s College of Engineering is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Serves as receptionist for the office.
- Answers telephone and directs visitors as appropriate.
- Maintains office filing system.
- Coordinates class schedule production and makes classroom assignments.
- Handles reservations for conference room and other classrooms as needed.
- Coordinates student evaluation of faculty and prepares summaries.
- Maintains responsibility for audio-visual equipment and office keys.
- Receives completed grade sheets from faculty, reviews for correctness and delivers to Register.
- Answers questions about university and college policies including inquiries concerning policies and procedures relating to add/drop, complete withdrawals, transient student approval, change of major procedures, etc.
- Maintains inventory and orders office supplies as needed.
- Compiles information for college equipment and supply purchases including bids, prices and vendors.
- Makes certain merchandise is received and that payment is authorized in a timely manner.
- Interviews and supervises student assistants (work-study students) and schedules their work hours and assignments and maintains their timesheets.
- Serves as secretary to the Graduate Coordinator and maintains files for the graduate program.
- Provides service to the systems engineering programs.
- Serves as resource person for departmental secretaries and liaison between the college and the University Registrar, Office of Enrollment Services and Admissions for student related matters.
- Prepares textbook orders and coordinates with the Bookstore.
- Coordinates bulletin changes with the departments and transmits them to Enrollment Services in a timely manner.
- Aids Financial Operations Specialist with financial tasks of the college.
- Reports to and supports the Dean’s Administrative Assistant.
- Fills in for the Dean’s Administrative Assistant and departmental secretaries during periods of absence.
- Provides secretarial support for the Associate/Assistant Dean (types routine correspondence, memos, forms, etc.)
- Regular and prompt attendance.
- Ability to work hours as assigned and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date08/02/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI276831466
