ArchKey Solutions
Position Title: Vice President of Payroll
Location: Fenton, MO, United States
Department: Business Services
Category: Accounting/Finance
Description: Description
Vice President of Payroll
This position can be based out of our St Louis, MO, Minneapolis, MN, Clinton, MD or San Jose, CA office
About the company
ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible.
We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.
Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.
About this position
Responsible for providing leadership and strategic direction for all enterprise-wide payroll operations, overseeing the timely, accurate, and compliant processing of union and non-union payroll across ArchKey Solutions' multi-entity, multi-state operations, in alignment with all Company values, policies, procedures, key objectives and regulations. This role plays a critical part in shaping and modernizing the Company's payroll function to support growth, improve systems, and ensure excellent service delivery. The VP of Payroll leads efforts to optimize payroll infrastructure, drive standardization, maintain compliance, and deliver data accuracy and financial integrity.
Our Ideal Candidate
- Can Lead & Execute Enterprise-Wide Payroll Function
- Has a Strong Business & Financial Acumen and Integrity
- Will be able to Promote the Company Mission, Vision and Values
Day in the life
- Leads the vision, design, and execution of a scalable, integrated payroll function across ArchKey Solutions' multi-entity, multi-state operations unifying legacy payroll practices into one enterprise-wide model.
- Aligns new companies with growth through acquisition and systems transformation.
- Provides executive oversight of payroll policies, procedures, and strategy to ensure compliance, accuracy, and exceptional service.
- Aligns payroll strategy with corporate goals and growth objectives; champions initiatives to modernize and scale operations.
- Collaborates closely with senior leaders in Finance, HR, IT, and Operations to develop integrated business solutions.
- Leads the execution and integrity of all payroll processing enterprise-wide, including multi-state, union, certified, prevailing wage, and multi-employer environments.
- Ensures full compliance with all federal, state, and local tax regulations and labor laws; oversees all payroll-related audits, filings, and reporting (e.g., Form 941, W-2).
- Oversees and continuously improves the full lifecycle of payroll functions, including reconciliation, year-end processing, and issue resolution.
- Directs payroll systems strategy, enhancements, upgrades, and integrations in partnership with IT and HR.
- Evaluates and implements LEAN or other continuous improvement methodologies to drive operational excellence and automation.
- Lead efforts to standardize payroll processes and harmonize practices across all business units to ensure scalability and efficiency.
- Develops and reports key performance indicators (KPIs) to inform executive decision-making.
- Maintains strict internal controls and data integrity standards; leads internal and external audit readiness.
- Act as the enterprise point of contact for all payroll-related metrics, risk management, and compliance reporting.
- Develops and manages the annual payroll operations budget.
- Builds and leads a high-performing payroll leadership team and organization.
- Coaches, mentors, and develop payroll managers and staff across regions, ensuring high engagement and career growth.
- Creates and maintains a strong culture of accountability, ethics, and continuous learning.
- Maintains and enforces the highest standards for data privacy, confidentiality, and payroll security.
- Ensures all payroll processes and personnel adhere to compliance and confidentiality protocols.
- Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others.
- Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
- Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.
Minimum Qualifications
- Bachelor's degree in Business Administration, Finance, Accounting, or related field required; Master's degree or MBA preferred.
- Certified Payroll Professional (CPP) certification highly preferred.
- Minimum 12+ years of progressive payroll leadership experience in a large, multi-state, multi-union enterprise; 7+ years in senior-level or payroll leadership.
- Strong background in prevailing wage, certified payroll, and construction or labor-intensive industry environments.
- Experience leading payroll through periods of organizational growth, M&A activity, and systems transformation.
- Proven success in leading and scaling payroll operations across multiple business units and locations.
- Deep knowledge of payroll regulations, tax law, compliance, and reporting requirements.
- Proven experience overseeing payroll technology systems.
- Exceptional problem-solving, analytical, and critical thinking skills.
- Superior leadership, communication, and interpersonal skills with the ability to influence at all organizational levels.
- Demonstrated ability to diagnose problems with critical thinking skills and detail and process orientation, and to drive appropriate solutions with self-initiative and sensitivity. Excellent time management and organizational skills.
- Exceptional skills to hire, coach, mentor and develop employees, providing support to build high performing, highly engaged teams. Strong collaboration and teamwork skills. Ability to work with and facilitate diverse work teams.
- High level of integrity, accountability, and executive presence.
- Experience applying LEAN methodologies to payroll or administrative processes.
- Strong financial acumen and ability to partner cross-functionally with senior leaders on payroll impact to P&L and workforce strategy.
Benefits
At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Weare an Affirmative Action, Equal Opportunity Employer. #MO1-10
Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.
Equal employment opportunity, including veterans and individuals with disabilities.
PI276828635
