Collections Coordinator - Military veterans preferred

Collections Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Kennedy School?

The John F. Kennedy School of Government at Harvard University is one 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference.

Reporting to the Manager of Collections & Library Services and in support of the mission of the Harvard Kennedy School, the Collections Coordinator is responsible for course materials processing including copyright and accessibility and assisting with print and digital collections projects.

Within LRS, we value continually learning. The Collections Coordinator will be expected to continually pursue new areas for learning related to this role and use newly gained skills and knowledge on the job. The Collections Coordinator will also encourage and support this learning for other members of LRS.

HKS, including LRS, is committed to building a diverse and inclusive community of staff, faculty, and students. This position will work toward building such a community and foster an inclusive environment in LRS (for colleagues and library patrons) that values and prioritizes diversity, inclusion, and belonging.

Job Specific Responsibilities:

• Processing course readings for Degree Programs and Executive Education. This includes using tools such as Leganto and Ares, remediating documents to comply with the Harvard University Digital Accessibility Policy, supporting the copyright invoicing process, and training and communicating with teaching teams.
• Collaborating with LRS staff to ensure that all new HKS digital collections, particularly student capstone projects, comply with the Harvard University Digital Accessibility Policy. This includes remediating documents and training and supporting HKS students and staff.
• Supporting the Manager of Collections & Library Services on activities such as collection evaluations and deaccessioning projects.
• Assisting the Digital Collections Librarian with HKS Faculty Publications and the use of DASH by HKS affiliates.
• Assisting the Community Engagement Librarian with displays, events, and activities related to HKS collections.
• Processing donations to the HKS Political Button Collection.
• Fostering a spirit of teamwork and unity among the department that allows for disagreement over ideas and the appreciation of diversity as well as cohesiveness, support, and working effectively together to enable each employee and the department to succeed in our efforts to support the HKS community and mission.
• Other duties as assigned by the Manager of Collections & Library Services

Physical Requirements:

• Ability to pull materials on and off shelves
• Ability to lift 40 lbs.
• Ability to work at a computer for extended periods of time (up to 7 hours per day)
• Ability to push a book cart filled with books through and around the library

Basic Qualifications:

Enrolled in an MLIS degree program or other relevant degree or 1 year of library experience.

Additional Qualifications and Skills:

• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Strong customer service orientation
• Ability to independently manage multiple priorities, organize workflow and monitor tasks
• Experience with Microsoft Office (including Excel) and Adobe Acrobat
• Experience with Leganto or Alma
• Knowledge of digital accessibility best practices
• Experience in remediating pdfs for accessibility
• Ability to work effectively as an individual and in a team environment
• Capacity for continuous learning and application of new technology skills to work tasks

Please note this is a 6 month term appointment.

• Standard Hours/Schedule: 35 hours per week
• Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education

Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit? Harvard's Salary Ranges? to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

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