Job Category: Business Development and Marketing
Risquisition Number: EVENT001179
Posted: August 5, 2025
Full-Time
Pittsburgh, PA 15219, USA
Job Details
Description
Event Coordinator
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are currently searching for an Event Coordinator to join our dynamic Marketing and Events team in our Pittsburgh office. The dedicated Event Coordinator will work directly with the Senior Manager – Communications & Events and will be responsible for coordinating details and logistics for client-facing, internal and community events including seminars, webinars, receptions, conferences, retreats, client entertainment and more. The Event Coordinator will also manage the inventory of promotional and event items. Working directly and indirectly with the firm’s attorneys, professionals and leadership team, this position offers a fantastic opportunity to advance your event career or leverage your knowledge in a fast-paced environment.
In this position, you will:
- Collaborate with the Senior Manager – Communications and Events to drive strategies through the creation and ownership of programs, seminars, webinars and events.
- Work with our Continuing Legal Education (CLE) team to coordinate all aspects of our virtual and in-person CLE programs, including creating promotional materials, social media posts, preparing program content, scheduling Zoom sessions, providing real-time support, generating post-event reports and coordinating all follow-up materials.
- Source and manage logistics for external venues and vendors as needed. Utilize Excel to create budget estimates for events and report on their success.
- Draft and edit copy and design for event invitations and materials, including signage, agendas, brochures and presentations. Utilize Buchanan’s email management system to develop, launch and deploy invitations, registration forms, email confirmations and post-event communications.
- Order, process and manage inventory of promotional items, gifts, specialty items and event materials, including banners, name tag supplies and table throws, while adhering to the budget. Additionally, prepare and stuff name tags for distribution at events and coordinate shipments of assets, promotional items, and collateral needed for events and trade shows.
- Maintain the firm event calendar and track events using Excel, ensuring all details are up-to-date and accessible for team members. Additionally, post events to the internal intranet and external website.
- Represent the firm at events, seminars, and conferences as required or assigned, including managing event setup, staffing, interfacing with venue management/staff, and engaging meaningfully with clients and prospects.
Successful candidates will have:
- Bachelor’s degree in marketing, business, or a related field.
- A minimum of three to four years of experience in event planning and/or marketing.
- Proven experience in developing and executing successful events and marketing campaigns.
- Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint.
- Ability to work outside of normal business hours, which could include weekends.
- Ability to travel as needed.
- High energy individual with an ability to handle multiple projects and problem solve in a fast-paced, dynamic environment.
- Excellent written and oral communication skills, including strong writing and editing skills and a high attention to detail.
- Ability to prioritize and manage workload, stay organized, work independently and as a member of teams, and complete tasks under time pressure as necessary.
- Ability to perceive big picture in addition to attention to details and specific touches.
- Strong work ethic and service orientation.
- Not above menial event tasks such as name tag stuffing or table setting.
- Commitment to professional growth and development.
- Ability to demonstrate flexibility and initiative.
- Poise, tact and professionalism when interacting with internal and external contacts.
- Proficient in market research and analysis techniques.
- Familiarity with digital marketing tools and platforms.
Why should you work at Buchanan?
- Hybrid Schedule
- Competitive salary and generous Paid Time Off
- Paid Holidays, including a floating holiday
- WorkWell wellness program, including free use of the Calm App
- Free use of building gym
- Caregiving assistance with Bright Horizons (child, elder, and pet care!)
- Access to our Firm-wide emergency assistance fund
- Free full access to LinkedIn Learning
- Insurance – Medical, Dental, Vision
- 401K Program
- Retirement Savings Program
We are an Equal Opportunity Employer.
*Pay range: $50,000-65,000 annually.
Pay offered will be based on a variety of factors, including education, applicable experience, etc.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Equal employment opportunity, including veterans and individuals with disabilities.
PI277113704
