Posting Details
Position Number008768Position TitleVendor Support Specialist - 008768DivisionFinance and AdministrationDepartment172500 - PurchasingMinimum Qualifications
Bachelor’s degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Purchasing Department is seeking to hire a Vendor Support Specialist. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Assists departments and vendors on issues with registration and updating vendor profiles in the third-party onboarding platform, Payment Works.
- Reviews vendor data for completeness and accuracy as submitted by Payment Works and works with vendors on any identified discrepancies.
- Maintains a working knowledge of the vendor W-9 form and sanction reports.
- Validates banking information using GIACT to verify and authenticate bank accounts.
- Works with Payment Works personnel to finalize the Ellucian Connector project to fully automate the creation of vendors in Banner.
- Creates and maintains vendor “J" number profiles and updates existing vendor profiles in Banner.
- Verifies the completeness and accuracy of data.
- Uploads or inactivates obsolete vendors in Concur as needed.
- Maintains Banner 1099 information within the vendor maintenance set up screens and determines if 1099 coding is required at year end.
- Works with the Accounts Payable Manager on the yearend processing of 1099 tax forms, including reviewing reports for accuracy, address verification, and 1099 total values.
- Mails 1099 tax forms at year end.
- Works on special projects as assigned by Accounts Payable and Purchasing administration.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date08/05/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI277115587
