Heartland Technology Group
Description:
Position Summary:
The Accounts Payable Specialist plays a critical role in maintaining accurate financial records by managing invoice processing, purchase order (PO) matching, and auditing expense reports. This position goes beyond transactional processing by actively contributing to process improvement, reporting, and system enhancement initiatives that support the evolving needs of the finance team and broader organization. Success in this role is measured by accuracy, timeliness, analytical contributions, and the ability to support both day-to-day operations and long-term process optimization.
Roles and Responsibilities/ Essential Functions:
- Perform 2-way and 3-way matching of invoices to purchase orders, identifying and resolving discrepancies to ensure timely and accurate payments.
- Proactively investigate and troubleshoot invoice or PO issues, collaborating with internal stakeholders to resolve exceptions and recommending improvements to streamline workflow.
- Manage the AP shared mailbox, prioritizing requests and routing communications to appropriate parties while maintaining service-level expectations.
- Prepare, analyze, and distribute regular and ad hoc AP reports to support internal financial analysis, audits, and departmental decision-making.
- Support implementation and testing of new systems, tools, or process changes that improve AP efficiency, accuracy, or scalability.
- Collaborate with Procurement, Finance, and cross-functional teams to identify automation or reporting opportunities and ensure accurate data flow across systems.
- Consistently meet processing deadlines for invoices, expense reports, and other payable-related items.
- Verifying and reconciling vendor accounts and statements.
Requirements:
Competencies:
- Accountability: The extent to which an individual is willing to accept responsibility.
- Accuracy: The extent to which an individual's work is correct and error free within company policies and guidelines.
- Analytical Thinking: Transforms raw data into meaningful analysis; recognizes trends, anomalies, and process gaps.
- Autonomy & Initiative: Manages workload independently, anticipates needs, and contributes ideas for continuous improvement.
- Decision Making: The ability of the individual to select an effective course of action while controlling resources and expenditures.
- Systems Thinking: Understands how tasks and data connect across platforms and departments, supporting smarter workflows.
- Detail Oriented: The ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant.
Required Experience:
- 2-4 years of experience in Accounts Payable or a related finance function, with exposure to reporting and/or system support responsibilities
Required Skills, Education and/ or Certifications:
- Associate's Degree in Accounting, Finance, or related field
- Intermediate Excel proficiency (e.g., PivotTables, VLOOKUP/XLOOKUP, and effective data structuring for analysis)
- Experience in accrual-based accounting practices
- Strong organizational skills with the ability to manage competing priorities in a high-volume environment
Preferred Skills, Education and/ or Certifications:
- Dynamics Great Plains experience
- SAP Concur experience
- Understanding of internal controls and audit support in a corporate environment
Equal Opportunity Employer – Including Disabled and Veterans
#HBS
Equal employment opportunity, including veterans and individuals with disabilities.
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