Fleet Administrator / DOT Manager - Military veterans preferred

Job Title: Fleet Administrator / DOT Manager

Job ID: 27760808

Location: Winchester, IN, 47394


Description:

Accelerate your skills with a company with over four decades of excellence in the contracting and construction industry. Culy Contracting, an Azuria Water Solutions company, is a family-led organization that has grown to over 120 employees and boasts more than 37 years of combined experience among its management team. Specializing in utilities, protective coatings, flow control, and advanced technologies like hydro excavation, we’re expanding across the Midwest and Southeast. Committed to safety, quality, and community involvement, we offer a supportive workplace where every individual can build a rewarding career. Ready to grow your future with a diverse team that values its employees and makes an impact every day? Apply now for the perfect opportunity with Culy Contracting!

Culy Contracting is looking for a sharp, motivated Fleet Administrator / DOT Manager in Winchester, IN to take charge of our vehicle program and help keep our crews moving — safely and efficiently.

The starting pay is negotiable and is based on experience.

What We Offer:

• Competitive salary, comprehensive benefits package and opportunities for long-term career growth
• Medical, dental, and vision insurance
• Prescription drug coverage
• 401(k) with company match
• Tuition assistance
• Paid time off and holidays

What You’ll Be Doing:

• Coordinates vehicle registration, insurance, and licensing, including IFTA, 2290, and IRP, to ensure full compliance.
• Develops and maintains fleet safety policies to protect drivers and meet DOT requirements.
• Manages driver qualification files, tracks hours-of-service, and handles DOT tickets and reporting.
• Assists with purchasing and selling vehicles and equipment through the CARS system.
• Oversees WEX fuel cards, including ordering, receipt tracking, fuel reporting, and invoice reconciliation.
• Secures oversize permits as needed to ensure the legal and safe transport of heavy equipment across state and local routes.
• Conducts daily reviews of GPS Insight data to monitor hours-of-service activity and proactively schedule vehicle maintenance.
• Prepares and reconciles monthly intercompany fuel billing, ensuring accuracy and timely processing across departments.
• Maintains AVI compliance schedules and verifies that all related documentation is up to date and audit-ready.
• Updates fuel island user access and inventory records twice each month to reflect staffing and equipment changes.

What We Need:

• High school diploma or equivalent (associate degree in business is a plus).
• Prior experience in fleet management or a similar DOT-regulated environment.
• Well-versed in the regulatory requirements governing fleet operations and safety.
• Communicate clearly, organizes effectively, and brings a positive, solutions-first attitude.
• Familiar with fleet management software and tools.
• Serve as a backup for the company phone when needed.

Equal Opportunity Employer | Drug-Free Workplace

Culy Contracting LLC is committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. We maintain a drug-free workplace.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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