Senior Administrative Aide - Military veterans preferred

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Essential Job Functions:  

This position will provide administrative support for the State Court Administrator (SCA) and Deputy State Court Administrator (DSCA) Offices. This position will maintain the SCA and DSCA calendars, coordinate meetings, make travel arrangements, review expense reports, order and maintain office supplies, prepare and send correspondence to justice partner agencies and various other administrative duties. This position will facilitate (staff) the Conference of Circuit Court Clerks and Conference of Circuit Court Administrators. This position demands the utmost discretion, dependability and trustworthiness.

Essential Duties and Responsibilities:

Administrative Services.

Provide administrative support to the SCA and DSCA offices which includes managing calendars, coordinating meetings, making travel arrangements, ordering office supplies, maintaining office equipment, processing expense forms, drafting and distributing routine correspondence, distribute incoming mail, maintaining and digitizing office files, and performing other duties as assigned by the SCA, DSCA, Project Administrator to the SCA, Court Operations Specialist, and Administrative Services Manager.

Review and maintain credit card reports.

Manage and maintain requests for Pro Hac Vice attorneys.

Receive and screen visitors, phone calls and information inquiries received by the SCA and DSCA Offices.

Compose correspondence either independently or with brief instructions. Review documents for accuracy, format and conformance with policies, rules and statutes.

Conference Facilitation.

Coordinates and facilitates/staffs the Conference of Circuit Court Clerks and Conference of Circuit Court Administrators. This includes scheduling meetings, preparing and maintaining agendas, arranging catering services, drafting meeting minutes and identifying and tracking meeting action items.

Active member on annual conference planning committees such as: Joint Conference, Clerk?s Conference.

Annual Reports.

Coordinate the collection of annual committee and state of the court reports.

Collect and distribute according to policy legislative reports to external agencies.

Performs other duties as assigned by the Administrative Services Manager to support the functions and initiatives of the judiciary.

Minimum Qualifications:

Education:

High School (or GED equivalent).

Experience:

Three (3) years experience serving in an administrative capacity to a senior level manager.

Preference:

Experience with the Microsoft Office Suite, Adobe, and Gears. Experience working in a court or a legal system setting is preferred.

Preferred:

Bachelor's Degree from an accredited College or University.

Knowledge, Skills, and Abilities:

Knowledge of:

Legal terminology and court procedures.

Comprehensive knowledge of standard office operations, procedures, and technology ? Advanced English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.

Judicial policies and procedures.

Judiciary Human Resources policies and procedures.

Skill in:

Performing a variety of duties often changing from one task to another of a different nature.

Organization and time management.

Highly proficient usage of standard office equipment, computer equipment, and computer applications.

Advanced usage of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, SharePoint, etc.

Problem solving, prioritizing, scheduling, and decision making.

Reading, comprehension, proofreading, and editing.

Accuracy and attention to detail.

Interpersonal communication and relations.

Ability to:

Meet work schedules and deadlines.

Follow oral and written instructions.

Compose routine and complex business correspondence.

Draft routine correspondence.

Provide assistance, guidance, and direction to others in a professional and efficient manner.

Maintain records and prepare reports.

Physical Requirements:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Software and Computer Skills:

Microsoft products (Word, Excel, SharePoint, Teams), Adobe Suite, Zoom for Government, JPortal, Attorney Information System (AIS), and Odyssey.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at aocta@mdcourts.gov.

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their via email to or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.

Please find the Maryland Judiciary's equal employment opportunity policy here: .