Administrative Coordinator for Recruitment and Retention - Military veterans preferred

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Administrative Coordinator for Recruitment and Retention

US-OR-Portland

Job ID: 2025-35353
Type: Regular Full-Time
# of Openings: 1
Category: Administrative/Office Support
Portland, OR (Marquam Hill)

Overview

1. Recruitment Programming/Initiatives

• Under the direction of the Program Manager for Recruitment and Retention, support and coordinate recruitment activities and events for prospective OHSU learners. This includes, but is not limited to, meet and greets, campus tours, conference planning and support and other recruitment initiatives.
• Manage the recruitment materials checkout process in partnership with the Office of the Provost.
• Provide support for procurement of recruitment materials.
• Collaborate with OHSU academic programs and units to support their DEIB related recruitment initiatives and work.
• Manage the Equity Internship program

2. Retention Programming/Initiatives

• Coordinate and implement recruitment events and activities. This includes, but is not limited to, connection/networking events, information sessions, and prospective student socials.
• Support campus tours and visitor scheduling.
• Partner with the CAP and Student CARE programs to support students navigating campus challenges that might inhibit retention.

3. Community Building and Outreach

• Build relationships with learners to be better informed of their needs and experiences.
• Collaborate with campus departments, schools, and programs
• Collaborate with remote OHSU campuses to support retention of students.
• Support initiatives and collaborate with community relations teams at OHSU.
• Initiate short-term and long-range planning efforts, in collaboration with Program Manager for Recruitment and Retention.
• Keep current on national, regional, and local trends and scholarship related to area of professional focus.

4. Campus and Community Relations

• Respond to requests and ideas from students, Student Interest Groups (SIGS), and other campus constituents as part of supporting CLDI’s continued recognition as a campus leader and supporter of DEIB.
• Facilitate and sustain collaborative partnerships and coalitions with various campus constituents and entities to advance DEIB across campus.

5. Center for Learner Diversity and Inclusion generalist duties

• Assume responsibility for emerging areas of need as identified by Associate Vice Provost of CLDI and the Program Manager for Recruitment and Retention.
• Contribute to the overall goals of CLDI and service to students as an active participant in all staff meetings and similar activities.
• Serve on departmental and university committees, coalitions, task forces, and other ad-hoc assignments as requested.

• Four years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• A Bachelor’s degree and two years of general office or secretarial experience; OR
• An equivalent combination of training and experience.
• 3 years of experience working with college students, especially related to recruitment and retention.
• Experience that demonstrates the ability to successfully work in partnership in an academic or healthcare environment.
• Experience working with student-oriented event planning.
• Experience working with a variety of diverse communities or populations (disability, historically marginalized, first generation, etc.).
• Knowledge of the prevailing and emerging trends in higher education.
• Knowledge of and experience with event planning and management.
• Knowledge of and experience with recruitment and retention strategies especially for historically marginalized communities.
• Ability to undertake multiple priorities concurrently, ability to self-prioritize, and to consistently meet due dates and timelines.
• Excellent oral, written and interpersonal communication skills to effectively interact with campus constituents.
• Professionalism and customer service disposition.
• Ability to work in a collaborative, team- centered work environment and provide expert support to campus partners in a timely manner.
• Working knowledge of Microsoft software package.

• Experience in an academic or university setting.
• Experience working with students from a variety of backgrounds and experiences in an academic or university setting.
• Experience giving or coordinating group visits or tours.

• Strong stand-up presentation/training skills. Familiarity with Canva, or other graphic design tools.

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