Administrative Coordinator - Investigational Pharmacy - Military veterans preferred

Oregon Health & Science University

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


Administrative Coordinator - Investigational Pharmacy

US-OR-Portland

Job ID: 2025-35396
Type: Regular Full-Time
# of Openings: 1
Category: Administrative/Office Support
Portland, OR (Waterfront)

Overview

• Implement and maintain administrative process within the pharmacy.  This includes scheduling of meetings for investigators, study monitors and administrative teams.  Additionally, the coordinator will maintain relationships with the research community by performing customer service/support tasks such as answering the phone, e-mail correspondence, medication transport, and maintenance of equipment/supplies. 
• Maintain an up-to-date understanding of regulatory and compliance issues pertaining to research pharmacy. Assist the Ambulatory Pharmacist In Charge with CQI audits.  Conduct audits of studies and interpret regulations as they relate to data collected for the purposes of maintaining study integrity and the record of research pharmacy.
• Maintain research pharmacy data associated with workload and quality metrics. Develop forms and procedures for maintenance of records.  Assist with maintenance of studies in Vestigo, eCris, and other electronic databases used within the pharmacy. Assist in the generation of miscellaneous reports as requested.
• Assist the Research Pharmacy Supervisor/Manager with billing and complete monthly IBS reports.
• Assist staff with interpretation of university and hospital policies and procedures. Assist with the development of supporting policies and procedures. 
• Perform technical duties as needed. Duties may include ordering medications, receipt and return of medications/supplies, return of patient medications, Simplifi 797 documentation, outdate and temperature audits.
• Other administrative duties as assigned.

• Four years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• A Bachelor’s degree and two years of general office or secretarial experience; OR
• An equivalent combination of training and experience.

Job Related Knowledge, Skills and Abilities (Competencies):

• Office operations
• Typing and keyboarding
• Work with high degree of accuracy and   proficiency
• Microcomputers and software
• Copying machines
• Personnel supervision
• Office Management

• Experience in hospital pharmacy
• Experience with the Research Pharmacy (Vestigo, policy and procedures)

Job Related Knowledge, Skills and Abilities (Competencies):

• Medical and scientific nomenclature

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