Administrative Assistant (Part-time) - Military veterans preferred

We are committed to supporting at risk children and families providing them with tools and resources to help prevent children from experiencing child abuse, neglect and abandonment. We are a Christian agency that believes in living our mission, we provide Christ-centered care and support to children and families in need.

In response to this community-wide challenge, Presbyterian Children’s Homes and Services (PCHAS), provides 14 programs and services in 28 locations, in Missouri, Texas, and Louisiana, which provide children with permanent homes and adults with increased self-sufficiency. This is accomplished by the agency’s commitment to “The PCHAS Way” which inspires the agency to be strength-focused, family-centered, and goal driven with every client.

Benefits of serving children and families in need through PCHAS include competitive salaries, flex work schedules, paid time off, medical, dental and vision insurance options, voluntary life insurance options, paid holidays, and a generous 403(b) Retirement Plan (After 1 year of employment, PCHAS provides a 3% contribution and an additional 2:1 match up to an employee's 3% contribution).

Status: Non-exempt

Working Conditions: Officed at the assigned foster care and adoption office. Position is performed in a typical office setting. Utilizes typical office equipment. Occasional local travel using employee’s own vehicle. The Administrative Assistant travels to other PCHAS offices as needed. Schedule is part time with typical office hours with occasional evening and/or weekend hours. Position is subject to mild/moderate stress.

Position Summary: The Administrative Assistant is a position created to provide assistance in the administrative area of the Foster Care program under the direction of the Program Director. Job responsibilities are primarily centered on assisting the Foster Care and Adoption program through such related duties as clerical, records, tracking data for program staff, and assisting case managers with filing in foster home and youth’s records. 

Essential Job Functions

• Management of Records: Responsible for assisting case managers with collecting and filing all documents related to foster home records and youth’s files. Assists the case manager in creating, organizing, and maintaining all binders to Foster Home and Youth Records as needed. Assists with inputting all information on youth and foster homes into the CSWIS system.
• Auditing Foster Home and Youth Records: Assists case managers with auditing foster home and youth records. Requests documents as needed from foster families, case managers, and Child Protective Services staff. Follows up with these requests to ensure requested documents are received and filed in the record.
• Tracking Foster Home Training: Assists Home Development Coordinator and case manager in maintaining accurate records and files on foster/ adoptive parents and fostering connections families; facilitates tracking, monitoring, following up, and collecting all required documentation that must be turned in by licensed foster/adoptive families prospective foster/adoptive families for verification.
• Closing Adoption files and youth and family files:  Assists the Administrative Coordinator with dismantling child and foster/adopt family files when an adoption has occurred and prepares the file for closure and archiving in Houston. Assists with making copies as needed for the foster home file if the family home is remaining open for additional children in foster care. 
• Admissions: Assists Administrative coordinator with creating and updating youth intake binders and educational portfolios. Assists home development staff with creating and updating training binders for prospective foster/adoptive families.
• Staff Support: Provides clerical support to Director and staff, including generating letters, memos, brochures, flyers, reports, newsletters, etc. Provides back up for staff in retrieving documentation from files, copying, faxing, and mailing.  Makes phone calls on behalf of staff as needed in the process of task completion and other program operational requirements. Provides general support, information, and coordinates requests with all foster / adopt parents. Visits satellite offices as needed for administrative help. 

Education and Experience

• Must be at least 18 years of age.
• Must have valid Texas driver’s license and good driving record.
• High School education or GED equivalent.
• At least 2 years’ previous experience in a job performing related tasks.

Skills:

• Must be highly organized, self-starter, able to prioritize tasks and manage competing demands, able to work effectively with minimal supervision, ability to work as a member of a professional team.
• Understanding and commitment to high ethical standards. 
• Ability to encourage others and demonstrate compassion in all areas.
• Must have excellent interpersonal and telephone skills.
• Must have excellent skills related to use of computer and Microsoft Office software; good typing skills (60 WPM or above), and able to effectively use other office equipment (e.g. copier, laminator, printers)Bachelor’s degree in Social Work (LBSW) or related field with a minimum of 2 years of experience is required OR Master Degree in Social Work (LMSW or LCSW) or related field, with 3 years of experience in Child Placement is preferred.

Other Requirements: Must hold a valid driver’s license, have and maintain a risk-free driving record. Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and childcare/elder care disqualification list screenings. As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI). Must undergo a pre-employment drug screen and a pre-employment physical with the results showing no evidence of communicable disease.

Christian Commitment: Presbyterian Children’s Homes and Services is a faith-based Christian organization. We provide Christ-centered care and support to children and families in need. We strive to serve like Jesus. We meet our clients where they are and treat them with respect. We focus on our clients’ strengths rather than their problems. And we encourage our clients to focus on their future rather than their past. When we do this well, we help our clients find hope and know the love of God.

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