We are seeking an experienced, proactive Buyer to join our procurement team. This role is responsible for managing complex purchasing activities, developing supplier relationships, and ensuring the timely and cost-effective acquisition of goods and services. This cross-functional role will support accounting operations and fixed asset functions, including administering the corporate credit card program, managing company assets. This is an excellent opportunity for a procurement professional who thrives in a dynamic environment.
Procure-to-Pay & Procurement Support
Review and process purchase requisitions and purchase orders (US and Canada).
Verify vendor information, pricing, and coding for accuracy.
Track orders and delivery timelines, maintain vendor relationships, and request vendor quotes.
Support employees with renewals of software and other contracts.
Manage the accounts vendor mailbox: monitor incoming invoices, match invoices to purchase orders, and send invoices for coding and approvals.
Follow up on outstanding issues with vendors and internal stakeholders to ensure timely resolution.
Communicate with vendors regarding payment status and resolve billing discrepancies.
Maintain purchasing records for audit-ready documentation.
PNC P-Card Program Administration
Set up new card users, issue new cards, close cards for terminated employees, and adjust card spending limits.
Perform monthly reconciliations of credit card transactions and generate compliance reports.
Fixed Asset Management
Process manual and system-generated asset additions in the inventory system; assign to departments and users.
Update records for asset transfers, employee terminations, and hardware reassignments in coordination with IT.
Coordinate monthly hardware disposals and oversee drop shipments (confirm receipt with end users, assign asset numbers).
Generate reports for employees and Accounting; maintain the fixed asset spreadsheet to ensure data integrity.
Perform 3-way matching of purchase orders, packing slips, and invoices.
Qualifications
Bachelor's degree in Supply Chain Management, Business, Finance, Accounting, or a related field.
2-3 years of progressive experience in procurement.
Strong negotiation skills and proven ability to manage supplier relationships.
Familiarity with accounting software and ERP systems (CostPoint).
Knowledge of general accounting principles (GAAP).
Proficiency in Excel and strong data entry skills.
Excellent attention to detail, organizational skills, and ability to prioritize tasks.
Excellent analytical, organizational, and communication skills.
Ability to work independently, manage multiple priorities, and collaborate effectively across teams.
High level of integrity, reliability, and professionalism.
Preferred
Experience with purchasing, procurement processes, or P-Card program management.
