Administrative Coordinator - Military veterans preferred

The University of Central Missouri is an equal employment opportunity employer


Salary $21.63 Hourly
Location UCMO - Warrensburg, MO
Job Number 999294
Division Facilities - Director Admin
CategoryAdministrative Assistant

Description

The Administrative Coordinator supports the Facilities Planning and Operations (FPO) department with a wide range of administrative activities and special projects. This role functions as a critical resource in enhancing departmental operations through research, process improvements, employee initiatives, and day-to-day administrative tasks. This position is a liaison for internal and external stakeholders and works closely with leadership to implement strategic goals.

Examples of Duties

Administrative Coordination & Stakeholder Support (65%)
- Provide high-level administrative support to management staff across various projects.
- Serves as the primary point of contact for inquiries related to ongoing FPO initiatives from campus and community stakeholders.

- Assist in the development, updating, and ongoing maintenance of stakeholder communications for FPO, including website layout, departmental news and announcements, and mass messaging efforts.
- Serves as the primary point of contact for coordinating the procurement and organization of temporary staff and student workers across all FPO divisions.

- Directly assist the Associate Vice President in daily operations, tasks, and special projects.

Research, Process Improvement & Employee Engagement (20%)

- Conduct research and support the development of best practices to improve departmental operations.

- Lead recruitment and retention efforts, including maintenance of current initiatives and development of new employee engagement strategies.

- Coordinate internship agreements with external partners, such as the Warrensburg Area Career Center.

Training & General Administrative Support (10%)
- Support workforce training programs and initiatives.
- Aids in the development and improvement of internal onboarding processes.
- Perform general administrative duties as needed based on primary job responsibilities.
- Champion the FPO Safety Committee

Typical Qualifications

Education:
Associate's degree required (any field).
Equivalent combinations of education and experience accepted:
- AA = 2 years' experience
- BA/BS = 4 years' experience
- MA/MS = 6 years' experience

Experience:
- 3 years of experience in management or entrepreneurial roles required.

Preferred Education/Training:
- Management or business-related field.

Licenses and Certifications

Valid driver's license required

Supervisory and Budget Responsibilities

- Supervisory: None
- Budget: No direct budgetary responsibility

Supplemental Information

Skills & Abilities
- Strong attention to detail
- Excellent oral and written communication skills
- Leadership capabilities including project oversight, meeting facilitation, and organizational planning
- Ability to manage multiple projects simultaneously while meeting deadlines
- Discretion in handling confidential information

Mental & Physical Requirements:
- Strong memory, analytical thinking, and conceptual reasoning
- Mobility, strength, dexterity, coordination, and endurance
Technology & Equipment
Equipment Operation:
Computer, printer, scanner, document imaging equipment, calculator, copier, motor vehicles, low speed vehicles

Computer Skills:
Microsoft Office (including Excel), Google Suite, word processing

Physical Requirements: Must be able to lift up to 25 lbs.
Special Working Conditions
- Must maintain a professional appearance
- May work under stressful conditions

Special Instructions:

Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.


Benefits

Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

• 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
• Available Health and Dependent Flexible Spending Accounts;
• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
• UCM offers an Employee Discount Program through Working Advantage.

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