ADMINISTRATIVE ASSISTANT - Military veterans preferred

Carter Machinery


Location: Mechanicsville, VA 23116, USA
Category: Administrative
Posted Date: August 12, 2025
Requisition_Number: ADMIN005541
Schedule: Full Time

EOE Statement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring an Administrative Assistant in Richmond, Virginia. The Administrative Assistant provides a variety of administrative tasks for the Richmond store, including greeting visitors and wayfinding, assisting with meeting room set-up and coordination, coordinating with vendors performing work at the store, maintaining and ordering supplies for the store, assisting meeting guests with special requests and needs, coordinating scheduled store events, assisting with answering calls for parts, service, and rentals to ensure a positive customer experience, and assisting with special projects. The individual in this role also serves as the first point of contact for visitors and callers to the store and plays a vital role in creating a welcoming and efficient environment. Seeking candidates with Minimum of two years’ administrative or front desk experience; High school diploma or equivalent.

Requirements for the Administrative Assistant position include:

• Self-starter able to work with limited supervision.
• Must have excellent data entry skills and the ability to process a large volume of work.
• Must be able to efficiently and professionally handle many phone calls.
• Must be highly organized and detail-oriented, personable, and capable of handling multiple tasks with accuracy and discretion.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Professional appearance and demeanor.
• Must be able to handle large volumes in a fast-paced environment.
• Must be able to work additional hours to meet customer and business demands.
• Promote a positive customer experience.
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.

Physical requirements must be met for the Administrative Assistant job, including the ability to sit or stand for prolonged periods of time. Able to lift/move items weighing up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. This job description is not intended to be all-inclusive. Additional duties may be assigned.

Competitive Compensation and Benefits:

• Health, dental and vision insurance.
• Paid time off.
• 401(k), $0.75 to $1.25 match up to 6%.
• Life and disability insurance.
• In-house training instructors/programs.
• Tuition reimbursement.
• Employee referral bonus program.
• Discounts: cellular phone service, computers, tooling, cars and trucks.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply.

Carter Machinery is a drug-free workplace.

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