Position Summary Information
Job Description Summary:
This position will support the Stewardship Team within University Advancement through assistance on administrative tasks, data management, and communications related to donor records and gift documentation.
The primary focus for the role will be supporting Villanova’s Endowment Services Team by assisting with the organization, tracking, and processing of gift agreements and nomination forms. This role is ideal for a detail-oriented, self-motivated, organized individual who is comfortable working with digital records and navigating multiple software systems with accuracy and consistency. An interest in University Advancement operations is a plus! Key responsibilities include:
• Accurately save completed gift agreements and nomination forms to the appropriate platforms, including the internal drive, Salesforce, and Etrieve (Softdocs), and update record statuses accordingly
• Manage the “GA Booked” sub-folder in the Gift Agreements inbox
• Monitor AdobeSign accounts
• Print agreements and cover letters for the Vice President of University Advancement
• Perform periodic audits to ensure accuracy of records in Salesforce
• Occasional editing faculty, staff and student submissions for donor reporting
• Maintain confidentiality and uphold data accuracy across all platforms
Administrative tasks to support the overall work of the Stewardship Team may also be assigned.
Requirements:
- • Current Villanova student
• Written and oral communication skills
• Familiarity with or willingness to learn platforms such as Salesforce, AdobeSign, and Softdocs (Etrieve)
• Ability to prioritize and multi-task in a fast-paced environment
• Exceptional organizational skills and attention to detail
• Ability to follow detailed, step-by-step instructions accurately
• Strong critical thinking skills to identify and apply case-by-case exceptions appropriately
• Professional communication skills and a commitment to accuracy and timeliness
• Dependable, with a demonstrated ability to manage responsibilities independently and meet deadlines
• Ability to work with and discuss confidential matters
• Preference for a student who is available for at least 2 shifts per week
Additional Information:
Physical Demands Summary:Wage Rate:$10 per hour
