Posting Details
Position Number005288Position TitlePost-Award Grant Specialist - COM - 005288DivisionCollege of MedicineDepartment710150 - Research OfficeMinimum Qualifications
Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Certified Research Administrator certification from Research Administrators Certification Council is preferred.
Job Description Summary
The University of South Alabama’s College of Medicine – Department of Research Administration & Development is seeking to hire a Post-Award Grant Specialist. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides comprehensive, high-quality, and customer-focused post-award research administration support to assigned units within the Frederick P. Whiddon College of Medicine.
- Responsible for managing a diverse portfolio of sponsored awards.
- Reviews award documentation, budgets, and expense records and collects required institutional approvals.
- Ensures all documentation complies with sponsor requirements, Uniform Guidance, and audit standards.
- Handles data entry, responds to information requests, and coordinates communiaction with PIs and departmental administrators – working collaboratively with the Pre-Award Grant Specialists.
- Manages financial post-award actions of sponsored projects for assigned departments.
- Maintains accurate financial accounting to ensure award accounts comply with federal, sponsor, and university guidelines.
- Monitors and reconciles expenditures to ensure allowability, allocability, and reasonableness.
- Reviews financial records and award documentation to identify and resolve concerns.
- Creates and reviews budget projections for spending trends and compliance.
- Coordinates and assists with submission of post-award reports, including grant closeouts.
- Ensures all charges are in compliance, preventing over- or under-spending of awards.
- Participates in scheduled budget meetings with PIs.
- Reviews and validates budget information handed off from the Pre-Award Grant Specialist and assures accuracy of information in Cayuse and other systems.
- Utilizes systems such as Cayuse, Banner, and sponsor platforms effectively.
- Provides data entry and analysis with sponsor and univeristy systems.
- Ensures sponsor requirements and deliverables are met.
- Monitors programmatic compliance with sponsor and university policies, as well as federal regulations and state statutes.
- Monitors, tracks, and documents cost share commitments.
- Reviews and approves travel spend authorizations and equipment requisitions on sponsored projects.
- Reviews all expense documentation for compliance with internal and external requirements.
- Stays up to date with sponsor guidelines and Uniform Guidance.
- Complies with all Univeristy and College of Medicine post-award procedures.
- Ensures accuracy and completeness of documentation for audit purposes.
- Initiaties personnel assignment process upon award creation and frequently reviews position funding allocations and ensures effort is appropriately distributed.
- Facilitates and confrims the periodic effort certification process.
- Provides guidance and support to PIs on award management from receipt through closeout.
- Communicates promptly and professionally with stakeholders, including PIs, department staff, and administrators.
- Assists with budget revision requests as allowable by sponsors.
- Maintains a positive environment, supporting continuous improvement of post-award processes and documentation.
- Interacts with subcontractors when needed to approve invoices without proper documentation.
- Maintains communication with sponsors to ensure timely compliance.
- Confirms through PI that satisfactory technical and deliverable performance, as well as cost share requirements, are met for subrecipients.
- Applies knowledge of University and College of Medicine policies and procedures.
- Implements policies and procedures in daily operations and communications.
- Ensures all required College of Medicine approvals are obtained.
- Maintains a diverse portfolio of active accounts.
- Assists with other post-award related actions as needed.
- Monitors accuracy of data for internal and external reporting.
- Maintains professionalism and accuracy while working in a shared office environment and under deadline pressure.
- Provides backup support to other Post-Award Grant Specialist, as needed and performs other duties as assigned by department Managers.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date08/14/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI277295526
