Project Accountant Supervisor - Military veterans preferred

Starting Salary Range: $90,000 - $100,000; depending on experience

Location: Lynnwood, WA

Classification: Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

Manages the project accounting team and their activities to include job set up, subcontract management, job billing, job cost substantiations, compliance, and other accounting functions.

Key Responsibilities:

1. Supervise and direct the operations of the Project Accounting group.
2. Review Project Accounting group processes, make recommendations for process improvement, and work with team/manager to carry out effective process changes.
3. Work with IT as needed on process updates and new report creation/modifications.
4. Maintain up to date Project Accounting training manual/process documents.
5. Maintain effective communication with Line of Business Managers, Project Managers, Project Engineers, Finance department, and Management.
6. Review/approve new customers and run credit inquiries as needed.
7. Review/approve subcontractor compliance and subcontractor payable runs.
8. Review/approve new vendor/subcontractor qualifications. Escalate concerning vendors/subcontractors to Contracts and Risk Director for final review.
9. Manage subcontractor tracking and maintain up to date reporting, including reporting of small, minority, or other diverse vendors/subcontractors.
10. Manage GMP audits and act as point of contact with external auditors, customers, and internal stakeholders.
11. Issue billings based on contract and costs to date or schedule of values.
12. Review and confirm teams’ completeness of billing items at month end.
13. Review/interpret job cost information to incorporate all applicable costs.
14. Submit invoices for approval of charges before issuance to the customer.
15. Review/Create job cost substantiations for accuracy, completeness, and adherence to compliance.
16. Process and maintain incoming/outgoing contract and subcontract documents; including compliance documents, billing requests, invoices, lien waivers, and correspondence.
17. Review contracts and proposals to identify billing rates and allowable charges.
18. Review job set up and maintenance of project phase codes and billing templates.
19. Process and assemble contractually required administrative documents including certified payrolls, union affidavits, work recovery, etc.
20. Process requests for insurance certificates and bonds.
21. Review companywide aged accounts receivable.
22. Make friendly collection inquiries, update notes in AR, reconcile billing discrepancies, and escalate collection issues to management.
23. Assist in AR Cash Receipts Posting as needed.
24. Manage tier releases required to obtain timely customer payment.
25. Process and calculate stipulated billing rates for management review consistent with company policy and procedure.
26. Assist with interim and annual financial audits.
27. Regular attendance and promptness are considered part of each employee's essential job functions.

Secondary Responsibilities:

1. Provide back-up support for other Project Accountants.

Required Skills and Abilities:

• Ability to communicate effectively with a variety of people in person, by phone, by e-mail and in writing.
• Intermediate Excel skills.
• Ability to read and identify specific contract language to produce accurate billings.
• Ability to build a positive rapport with clients.
• Professional and ethical.
• Good organizational skills.
• Willing to work as a team and with other employees.
• Ability to schedule, communicate and meet deadlines.
• Flexibility to change gears and re-prioritize tasks under pressure.
• Aptitude for working with computers.
• Advanced ability to analyze and solve problems.
• Ability to use discretion when dealing with confidential information.
• Ability to perform with limited supervision.

Supervisory Responsibility:

• Oversees Project Accounting staff members. Completes performance reviews.

Preferred Education and Experience:

• 3-5 years relevant billing, accounting and/or construction experience.
• Three + years experience in a leadership role.

Required Licensing and Other Certifications:

• Valid driver’s license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.