Facility Management Analyst - Military veterans preferred

About DHL Group and CRE:

DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives.  We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.   

Corporate Real Estate (CRE) at DHL Group is responsible for more than 12,000 properties across all DHL Group business units worldwide. This portfolio covers an area of more than 30 million m2 and is managed by around 1700 dedicated real estate experts worldwide. As our business keeps growing, we want you in our Americas region.

Corporate Real Estate AMERICAS - that's us! Together with our global colleagues, we offer excellent services along the property lifecycle Commercial, Construction and Facility Management for all DHL Group properties in a sustainable way. We ensure that DHL Group develops and grows in the future. 

Ready to immerse yourself in the exciting world of CRE? Join the team and bring your expertise on board! As part of DHL Group, you will be working with a global network of CRE colleagues and benefit from a wide range of development opportunities.  

Job Purpose

Provide day-to-day administrative and analytical Facility Management support, including organizing documentation, data topics, orders, reports, inventory, and purchase processing. Assist with Facilities Management processes by organizing and consolidating relevant market information. Primarily focus on supporting the organization of information in line with business needs, office and employee requirements, and Group guidelines and policies.

Your Tasks

• Provide day-to-day administrative support related to Facilities Management, including documentation, database and system management, order processing, and inventory management.
• Familiarize with CRE policy and relevant platforms/tools, ensuring compliance with corporate governance and acting as the gatekeeper for CRE governance to fulfill necessary documentation and procedures.
• Proactively participate in Global and Regional initiatives, contributing to continuous improvement efforts.
• Maintain and process purchase orders, manage inventory, and support the development and maintenance of facilities services records, databases, and documentation.
• Assist the team in handling internal and external audits and queries from clients, government entities, Airport Authorities, and FM Global, monitoring reporting and implementation of rectification work.
• Support the preparation of reports, budgets, forecasts, tenders, RFPs, contracts, assessments, proposals, and appraisals, while ensuring all services contracts and agreements are maintained.
• Support the management of external FM Providers based on strategic or operational FM Contracts.
• Process payments and invoices, and assist with administrative tasks such as appointment scheduling, meeting arrangements, and documentation management (e.g., meeting minutes, i-share documentation).
• Clearly explain facts, practices, and policies to colleagues and stakeholders, adhering to defined procedures and guidelines, while addressing task-related issues to maintain positive work relationships.

Your Profile

• More than 2 years plus Vocational Certification
• Or a graduate with a bachelor's degree
• Vocational Certification
• Fluent in English

We Offer

• Great opportunity to work for the biggest logistics company in the world 
• International and virtual environment 
• Flexibility and great opportunity to learn 
• Tempting Compensation and benefits