2025-08-15
University of Pittsburgh
Other
/yr
employee
contract
Pittsburgh
Pennsylvania
15260
United States
ULS Fiscal Specialist
This position is responsible for creating, monitoring, analyzing, and reconciling budgets and purchasing services for the University Library System. The incumbent reports to the ULS Director of Budget & Facilities and processes and reconciles financial transactions, prepares disbursement requests and financial reports, and resolves transactions issues. The incumbent shares in the staffing of the Administrative Services Desk and establishes a welcoming and inclusive atmosphere while providing assistance to guests.
Responsibilities include:
• Shares in the staffing of the Administrative Services Desk and establishes a welcoming and inclusive atmosphere while providing assistance to guests.
• Serves as primary contact for ULS Purchasing of all non-computer supplies in Panther Express and OneCard credit card and interfaces with vendors and purchasing at all levels. Adheres to university policies, procedures, and regulations.
• Processes purchases, disbursements, and other financial transactions as needed.
• Submits CONCUR reports for One Card purchases for IT, Acquisitions, and Administration.
• Processes memberships, sponsorships, professional services, contract submission, and interdepartmental transactions.
• Monitors and reconciles all supply purchases and creates reports on several university accounts associated with purchasing.
• Submits all CONCUR travel reports for the ULS including receipts, reimbursements, and all paperwork for travel. Maintains accurate records and clears travel expenditures on level reports.
• Works closely with the OSCP (Office of Scholarly Communications & Publishing) Department in the ULS to initiate all OSCP Invoicing done in the Zoho software. Submits and follows up on license agreements for publishing (OSCP) to Purchasing and maintains online license agreements for documentation.
This position is responsible for creating, monitoring, analyzing, and reconciling purchasing and travel budgets and purchasing services for the University Library System. The incumbent reports to the ULS Director of Budget & Facilities and processes and reconciles financial transactions, prepares disbursement requests and financial reports, and resolves transactions issues. The incumbent shares in the staffing of the Administrative Services Desk and establishes a welcoming and inclusive atmosphere while providing assistance to guests.
Bachelor’s Degree required. Experience and/or course work related to accounting, business, or financial reporting preferred.
Work Hours and Days:
Monday – Friday from 8:00am-4:30pm. All scheduled shifts will be performed on-site in Hillman Library. There is no remote or flexible work for this position.
PI277301966
