Bid Coordinator - Military veterans preferred

About Us:

Avidex is a leading player in the audiovisual and IT integration industry, delivering cutting-edge solutions to a diverse range of clients. We pride ourselves on innovation, technical expertise, and a commitment to excellence. As we continue to expand, we are seeking a highly skilled and experienced Bid Coordinator to join our dynamic team in the Lake Forest, California area.

What We Offer:

• Competitive compensation plan.
• Health, dental, and vision benefits.
• 401(k) retirement plan with match.
• 120 hours of PTO (accrued weekly)
• 10 Paid Holidays.
• 8 hours to volunteer on your favorite cause.
• Opportunities for professional growth and development.
• Collaborative and innovative work environment.

Position Summary:

The Strategic Sales Group (SSG) Bid Coordinator plays a key role in identifying and coordinating bid opportunities that align with the company’s target profile, technical capabilities, and geographical reach. This role involves managing assigned activities within the Strategic Sales Group workflow, ensuring accuracy, timeliness, and effective communication across teams. The ideal candidate is organized, self-motivated, personable, and capable of managing multiple priorities in a fast-paced environment.

Requirements:

• High school diploma or GED required; 
  • Associate degree preferred
• Minimum 2 years’ experience in commercial construction estimating preferred
• Proficient with Microsoft Windows, Office Suite, and PDF tools; 
  • Experience with CRM systems and bid/RFP search engines preferred
• Strong verbal and written communication skills with the ability to interact professionally with stakeholders at all levels
• Ability to read and interpret business documentation; 
  • Experience with CSI specifications and technical drawings preferred
• Excellent time management and multitasking skills with minimal supervision
• Ability to remain calm and professional under pressure
• Willingness to conduct job site visits and occasional travel
• Ability to work at a desk for extended periods; some standing, walking, climbing, kneeling, and lifting required

Responsibilities:

• Review project specifications and plans to identify bid opportunities for approval
• Verify bid prequalification requirements with general contractors (GC), electrical contractors (EC), and end-users
• Assess project requirements including licensing, DVBE, delivery, labor, and schedules
• Collaborate with GC, EC, end-users, and architects to clarify scope details
• Communicate project status with management, engineering, sales support, and sales teams
• Prepare and manage documents and reports for daily, weekly, and monthly SSG activities
• Contact subcontractors and contractors regarding project pricing, submittals, and related items
• Deliver accurate and timely reports as directed by management
• Maintain a clean, safe, and organized work area
• Participate in training and adhere to company standards

Avidex is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or status as a protected veteran.  We are committed to providing a workplace that is free from discrimination, harassment, and where all employees are treated with respect and dignity. We believe that diverse perspectives enhance our organization and contribute to innovation, collaboration, and overall success.