Posting Details
Position Number007733Position TitleAcademic Records Supervisor - 007733DivisionAcademic AffairsDepartment360100 - Registrar's OfficeMinimum Qualifications
High school diploma or equivalent and five years of related experience. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Office of the Registrar is seeking to hire an Academic Records Supervisor. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Supervises the activities of academic records staff engaged in the creation and management or all relevant student records for the University.
- Responsible for supervising the activities of academic records staff by: ensuring the posting of grades to students’ academic records and the processing of all changes to active transcripts; supervising all changes to the master student file and active transcript file; and advising students as to academic requirements & counseling students about academic standing and GPA.
- Maintains student academic records in Banner.
- Verifies, corrects, and images documents related to student academic records.
- Assists with the building and management of (TES) Transfer Equivalency System.
- Provides training and support for TES users across campus.
- Processes transfer credit evaluations and responds in a timely manner to student and department inquiries.
- Assists with end of term grading.
- Produces student records and accesses the National Student Clearinghouse to send student transcripts.
- Processes Study Abroad and international transcripts.
- Reports student grades to MyCAA and Al military portals.
- Presents Registrar Office services to parents at New Student Orientation.
- Presents FERPA information to departments on campus.
- Interacts by phone, letter, email, or in person with students, parents, and various University departments.
- Assists with University commencement ceremonies.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date08/16/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
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