Office Administrative Assistant - Military veterans preferred

For more than 60 years, Barton & Loguidice, D.P.C., has served the consulting engineering needs of municipal, industrial and institutional clients across the northeast. We are a growing multi-disciplined firm of professional engineers, architects, environmental scientists, geologists, planners and landscape architects headquartered in Syracuse, NY, with branch offices throughout New York, Pennsylvania, Maryland, Connecticut and Maine. B&L specializes in transportation engineering, water supply, wastewater management, solid waste management, land planning and site design, environmental services, facilities engineering, land surveying and asset management. B&L is proud to have a family-oriented culture, focused on supporting innovation and staff growth to provide inspired solutions to meet our client’s needs.

We are currently seeking a full-time Office Administrative Assistant for our headquarters in Syracuse, New York. We are seeking a reliable, enthusiastic, organized person who maintains a professional demeanor.

Duties will include, but are not limited to:

• Receives and directs incoming calls and directs calls of a specific and general nature to the appropriate party.
• Controls Syracuse office building visitor/vendor access and monitors for emergencies.
• Receives and directs visitors, clients, and applicants to the proper individual.
• Maintains daily logs for visitors and monitors sign-in/sign-out status of employees.
• Opens and closes lobby, front desk, and phones for business.
• Performs general clerical duties such as word processing and digital file management, as needed.
• Maintains the office supply inventory, including placing online orders for the Company.
• Handles different situations, problems, and deviations in the office according to general instructions and policies from your Supervisor or the Corporate office.
• Coordinate Certificate of Insurance (COI) issuance with the Director of Risk Management using the Company’s software subscription.
• Coordinate hotel booking for field staff in accordance with company procedures.
• Spearheads client mailing list and shipping of Holiday gift mailings by working with Department heads.
• Group Technical Assistant and Office Assistant responsibilities, which will include:
  • Assist with Contract Management software, including contract processing and e-signatures.
  • Assist with mail distribution, as needed.
  • Assist with mailing, packaging, and shipping for the Syracuse Office.
• Provides assistance, as requested, to the Corporate Administrator for such tasks as:
  • Landlord maintenance needs and cleaning service.
  • Syracuse office furniture purchases.
  • Coordinating office luncheons, including food ordering.
  • Miscellaneous errands for the Syracuse office.
  • Coordinating special company events, including charity fundraisers, when requested.
• Helps to coordinate approved Events Committee activities for the Syracuse Office with Human Resources.
• Additional administrative and office assistance as requested by the Supervisor or the Corporate office.

Candidates must be proficient with Microsoft Office Suite (Work, Excel, etc.) and have at least 15 years of receptionist/office experience. This position requires a reliable, enthusiastic, organized person who can manage multiple priorities, communicate well, and work with a diverse group of technical staff.

Estimated Pay Range: $27-30/hour.

Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

Barton & Loguidice is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability or protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders.