Facilities Assistant - Military veterans preferred

Position Title: Facilities Assistant

Location: Murrieta, CA

Req Id: JR101329

Time Type: Full time

Description:

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Supervised by the Facilities Manager, the Facilities Assistant is responsible for assisting with all administrative functions of the Facilities Department.

Essential Duties & Responsibilities:

• Update and maintain all facility related data in Deltek Vantagepoint.
• Perform quarterly audits on office utilization, utilities and parking.
• Answer phone calls from the Facilities main line and route calls as necessary.
• Help with booking travel, creating expense reports and clearing company paid charges.
• Assist with office moves by researching vendors, procuring supplies, and scheduling vendors.
• Assist with researching, coordinating and scheduling contractors for various work orders.
• Onboard vendors in Deltek Vantagepoint by obtaining W9, Ach form and other important documentation.
• Process vendor invoices with the AP department and pay invoices on corporate credit card as needed.
• Order and review all team member business cards, culture posters, office stationery and other printed literature.
• Request and oversee furniture warranties from start to finish.
• Dispute incorrectly billed invoices and resubmit for payment.
• Perform annual risk assessment for all company facilities.
• Assist with the FF&E inventory company-wide, and integrate these items when a new company is acquired.
• Create, manage and update active Facilities Smartsheet’s.
• Assign and respond to tickets from Facilities ticket system.
• Ensure Facilities storage room is organized and clean and periodically check that the stocked inventory is accurate.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Ability to multi-task, prioritize and work efficiently.
• Ability to demonstrate good common sense and sound judgment that result in making smart decisions that are in the best interest of the company.
• Skilled in detailed planning and scheduling.
• Flexibility to adapt to all situations and various work hours; ability to work weekends and evenings for special projects.
• Willingness to travel to any of our Cumming offices.
• Ability to perform at high levels in a fast paced, ever-changing work environment.
• Desire to develop and nurture Team Member relationships.
• Ability to anticipate work needs and follow through with minimum direction.
• Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
• Rely on instructions and pre-established guidelines to perform the functions of the job.
• Possess strong organizational and interpersonal abilities.
• Utilize effective written and oral communications and team skills.
• Demonstrate consistent ability to be dependable, diligent, and thorough.
• Exercise creativity and resourcefulness in completing tasks accurately in a compressed timeframe.
• Computer Skills: Intermediate knowledge of Windows, Word, PowerPoint, Outlook, Adobe Acrobat and Excel.

Preferred Education and Experience:

Education: High School Diploma or equivalent is required. Associate degree or bachelor’s degree in business administration, or equivalent experience, is preferred.

Experience: A minimum of two years’ experience in a related position supporting management and/or team of professionals is required. Experience in the service or construction industry is preferred.

#LI-RM1

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $24.04-$30.45 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

About_Us:

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client’s needs and add meaningful value at every step of a project’s development.

Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 1,950 team members – including many of the brightest minds in the industry.

Learn more about what a great organization we are at https://www.linkedin.com/company/cumming-group/about/

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

Equal employment opportunity, including veterans and individuals with disabilities.

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