Posting Details
Position Number005290Position TitleCoordinator, College of Medicine (COM) Administrative Services - 005290DivisionCollege of MedicineDepartment710300 - Business Office COMMinimum Qualifications
Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience in an academic setting is preferred. A bachelor’s degree in human resources, business administration, or a related field is preferred.
Job Description Summary
The University of South Alabama’s College of Medicine (COM) Business Office is seeking to hire a Coordinator, College of Medicine (COM) Administrative Services. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Audits personnel actions including new hires, terminations, promotions, and reappointments.
- Maintains accurate digital and physical personnel files, ensuring confidentiality and accessibility.
- Conducts regular audits of records to verify accuracy and compliance.
- Tracks and monitors temporary employee records, including assignment end dates and compliance requirements.
- Generates standard and ad-hoc reports.
- Assists with the management of the College of Medicine (COM) database.
- Assists with the preparation and submission of internal and external reports, including those required by accreditation agencies and healthcare partners.
- Supports the COM annual budget process by compiling and reviewing personnel and payroll data.
- Serves as a point of contact for COM departments on HR-related administrative processes and documentation requirements.
- Follows up with departments to ensure completion of required records.
- Responds to general Human Resources and payroll inquiries, offering guidance on basic policies and procedures.
- Provides general administrative support to the Business Office and assists with special projects as assigned.
- Participates in maintaining compliance with university policies, including support for building safety protocols and communication.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime hours as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date08/22/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
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