Posting Details
Position Number003514Position TitleInternational Program Assistant - 003514DivisionAcademic AffairsDepartment310900 - Office of International EducationMinimum Qualifications
High school diploma or equivalent and three years secretarial/clerical experience, one year of which was in international education or directly related area in higher education. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description Summary
The University of South Alabama’s Office of International Education is seeking to hire an International Program Assistant. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Provides support to the Office of International Education (OIE) and works with various departments to coordinate international travel.
- Performs registration and confirmation of student in study abroad courses.
- Works with various departments and administrative offices to build courses in Banner.
- Ensures accurate class and program rosters and grade sheets for students in summer programs.
- Performs database management including overall management of Studio Abroad enrollment and application system.
- Maintains student files including application approvals in Studio Abroad and follow up communication.
- Oversees the transcript and evaluation process for students’ study abroad on all affiliate, direct enroll or international exchange programs: this includes handling the transcript from point of origin throughout process until posting of credits and requires individual student memos to the Registrar’s office indicating the course abroad, the pre-approved course equivalency and the grade.
- Keeps track of payments made for programs to Student Accounting and updating them in Studio Abroad.
- Monitors program statistics, totals end of year figures and compiles national and university reports.
- Works with International Admissions in overseeing the visiting International Exchange student process.
- Utilizes Banner to schedule courses, view student records and accounts and maintain office functions as needed.
- Registers USA outbound study abroad students in the OIE mandatory insurance policy and disseminates information related to the policy to students and other offices on campus as well as reconciling accounts and payments with the insurance policy holder.
- Manages the Dean of Students review and approval process for all USA students going abroad which includes sending reports to the Dean of Students office, verifying approval in Studio Abroad and communication with overseas advisors.
- Assists with the coordination and planning of overseas delegations and international agreements as needed.
- Assists the executive director with Concur reports – travel requests, travel expenses, procurement reports and invoices and serves as delegate/reviewer as needed.
- Makes space and equipment reservations for all events.
- Maintains and orders supplies.
- Manages front desk, office automation, scheduling and all appointment and advising records
- Supervises student assistants to include assigning duties, checking work, approving timesheets, and Electronic Personnel Action Forms.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies1Position End Date (if temporary)Job Open Date07/23/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety ReportThe University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at:
http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI277525680
