Office Manager - Military veterans preferred

We are currently looking for a Office Manager to join our team at our York, PA office. The Office Management role involves overseeing supplies, coordinating maintenance and vendor services, and managing workspace assignments. Executive and administrative support includes organizing meetings, travel, and special projects, while reception duties cover guest hospitality, mail handling, and front desk operations.

This position is subject to drug testing and compliance policies associated with our status as a Federal Contractor.

Wagman is a multi-faceted construction firm with operations in heavy civil, general construction and geotechnical construction services. Founded in 1902, Wagman is a fourth-generation family-owned company with offices in Pennsylvania and Virginia. Wagman Heavy Civil Inc. has grown to become a nationally recognized leader within the industry. Wagman Heavy Civil Inc’s core competencies include design-build, infrastructure, marine construction, modified concrete, grooving and grinding and geotechnical construction services.

Qualifications:

• Associates or Bachelor's degree in business administration preferred
• Superior writing skills
• 4 years related experience with customer service, computer skills, and ability to multitask.

Essential Functions:

Office Management

• Inventory, order, receive and invoice for materials and supplies for office and business units as needed
• Coordinate with owners and property manager for maintenance, utilities and access control
• Manage work space assignments, workstation readiness and customization
• Manage service contracts and coordinate service and maintenance

Executive Support and Administration

• Work with company owners on executive administration .
• Assist with coordination of executive scheduling meetings and preparations
• Assist with special project coordination and events

Reception and Mail Administration

• Welcome and greet guests with hospitality, promptly notifying team members when guests arrive
• Monitor visitor log, issue badges to guests and ensure security procedures
• Manage the main phone line – ensure coverage, answer and direct incoming calls, manage voicemail and deliver messages
• Manage SOPs for Front Desk Responsibilities for seamless coverage
• Manage email and communications to ensure customer service and response in accordance to company values
• Manage incoming and outgoing mail, including FedEx/UPS shipments.

Event Planning Support & Committees

• Promote, manage process and distribute baseball tickets to employees during baseball season
• Schedule and prepare conference rooms for meetings and events ensuring they are stocked and set up appropriately
• Order catering and refreshments for company events, meetings and trainings
• Events committee member – help with event coordination, communication, manage rsvp’s
• Serve on committees to help coordinate company initiatives

Physical Requirements:

• Must be able to lift up to 20 pounds
• Must be able to perform simple grasping and fine manipulation tasks with both hands
• Must be able to climb, bend and squat.
• Must be able to sit at a desk for up to 3-4 hours at a time.

Company Benefits:

Wagman wants to keep employees and their families happy and healthy! We offer a comprehensive benefits package to all full-time employees that includes:

Medical/Vision/Dental Insurance
Flexible Spending Accounts for Healthcare and Dependent Care
Company Paid Disability and Life Insurance
Wellness Programs and Incentives, that include Orthopedic Care
401(k) Retirement Plan with Company Matching Contribution
Tuition Reimbursement
Training & Development
Employee Assistance Program
Adoption Assistance
8 Paid Holidays
Paid Time Off

Our Values

Wagman’s Core Values of integrity, mutual respect, safety, innovation, sense of urgency, and community are an integral part of every decision and every plan made at Wagman and these values have laid the foundation for our success and longevity for our past, present, and future.

Consistently being recognized with national and regional awards for projects, safety and community is a testament of our commitment to these values. Beyond the buildings and bridges which connect and improve our communities, Wagman has community engagement programs and initiatives which help to build better, for our people.

Wagman Culture

Wagman is committed to cultivating a workforce and preserving a culture built on our core values. Our people are our most valuable assets. We value the diverse identities, experiences, perspectives, backgrounds capabilities and talents that our people bring to Wagman.

From hiring to training, development, and promotions to special events, Wagman is committed to providing equal and equitable opportunities and rewarding experiences. As a family business providing a safe and healthy work environment in accordance with our mission, we foster diverse and inclusive work experiences and a sense of belonging.

Wagman is an affirmative action and equal opportunity employer. We recognize and value our diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Wagman is proud to be an EEO/AA employer M/F/D/V.